Glass Construction Project Coordinator

4 days ago


Sterling, Virginia, United States Executive Glass Services Inc Full time
Job Summary:
  Executive Glass Services Inc. is seeking an experienced Assistant Project Manager/Estimator to join our team. As a key member of our project management department, you will be responsible for estimating smaller projects, planning and development of projects, supporting the coordination and management of projects, keeping track of and reporting on project progress, and completing tasks assigned by the Project Manager in an efficient and timely manner.

  Responsibilities:
  • Project Set-up and Start-up:
    • Estimate/bid smaller projects
    • Enter new jobs into Smartsheet & QuickBooks
    • Read construction drawings/plans.
    • Create Material Schedule & submittals
    • Creating AIA & SOV
    • Review project contracts
  • Document Management :
    • Fill purchase order acknowledgements with POs
    • File RFIs, ASIs, change orders, contracts, returned submittals, etc.
  • Submittals:
    • Put together product data, samples, SDS
    • Assemble shop drawings
    • Assemble safety documents, on site forms, LEED
  • General APM Assistance:
    • Help getting quotes from vendors and suppliers
    • Send out bids
    • Help with schedule & daily job tickets
    • Answer phones when the admin is out
    • Research products and services as required
  • Billing:
    • Use AIAs with SOV, for monthly billings
    • Project Close Out
    • Ensure job & change orders have been completely billed

Requirements:
  • Education and Experience:
    • Construction and/or project management professional experience
    • Understanding of billing needs, such as AIAs, change orders, POs, etc.
    • Administrative experience, such as document filing, answering phone calls, etc.
  • Skills and Qualifications:
    • Strong time management and organizational skills
    • Excellent written and verbal communication skills
    • Ability to work in a fast-paced construction environment
    • Proficient with computers (Microsoft Office, other software)
    • Experience with QuickBooks
    • Experience with Smartsheets preferred.

Benefits:
  • Full-time position
  • Sterling, VA (EGS Office)
  • Monday-Friday (8:00am-4:30pm)


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