Stores and Mail Operations Supervisor

3 weeks ago


Buffalo, New York, United States New York State Civil Service Full time
Job Summary

The University at Buffalo is seeking a Stores and Mail Operations Supervisor to manage daily warehouse operations. This role involves supervising frontline staff, scheduling work activities, and ensuring the timely pickup, processing, and delivery of mail and supplies.

Key Responsibilities
  • Assign and reassign work to subordinate staff and schedule daily work to ensure adequate coverage.
  • Schedule work activities to ensure the orderly and timely pickup, processing, delivery, and storage of mail and supplies.
  • Supervise the receipt of all incoming shipments, identifying the goods received against documentation.
  • Complete or supervise the completion of various forms and reports to account for and control the inventory of goods.
  • Explain discrepancies between actual count and records.
  • Plan the layout of storage areas for safety and efficient utilization.
  • Review complaints and take appropriate action to resolve them.
Requirements
  • One year of permanent competitive service as an Office Assistant 2 (Stores/Mail).
  • Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
  • Reassignment Requirement: You must hold the same title at the University at Buffalo.
  • Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Preferred Qualifications
  • Flexible with the ability to thrive in a fast-paced, changing environment.
  • Ability to perform tasks effectively within prescribed time frames.
  • Provide outstanding customer service with experience interacting with a broad and diverse population.
  • Strong organizational and oral communications skills.
  • Computer proficiency in general PC applications, MS Office (Excel, Word, Outlook).
  • Ability to use common office and warehouse equipment.
  • One year of industry-related experience preferred.
About the University at Buffalo

The University at Buffalo is one of America's leading public research universities and a flagship of the State University of New York system. We are recognized for our excellence and our impact. Our research, creative activity, and people positively impact the world.

Equal Employment Opportunity

The University at Buffalo is an affirmative action/equal opportunity employer and welcomes all to apply, including veterans and individuals with disabilities.


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