Administrative Support Specialist

3 days ago


Towson, Maryland, United States University of Maryland Medical System Full time
Job Description

The Administrative Coordinator provides essential secretarial and administrative support to assigned departmental teams. Under the direction of a Manager or Director, the Coordinator is responsible for scheduling and maintaining calendars for designated departments, preparing correspondence, and coordinating day-to-day operations.

  • Calendar and Scheduling: Arrange meetings, notify participants, and distribute agendas in advance. Serve as recording secretary, prepare minutes, and provide follow-up when necessary.
  • Correspondence Preparation: Draft letters, reports, statistical data, and memoranda as required, prioritizing tasks to meet deadlines. Assist with special projects, compiling materials for submission or distribution, and responding to various agencies.
  • Front Desk Support: Receive visitors and telephone callers, determine needs, prioritize urgency, and provide referrals. Take accurate messages, keep department heads informed of calls requiring responses, review, sort, and distribute mail as needed.
  • Day-to-Day Office Operations: Maintain office supplies and equipment to maximize efficiency, exercise initiative, and judgment in administrative, procedural, and managerial details. Supervise office support staff, providing regular feedback and completing annual performance reviews.


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