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Administrative Support Specialist

2 months ago

Washington, United States Cherokee Federal Full time
Job Summary

Cherokee Federal is seeking a highly skilled Administrative Assistant to provide comprehensive administrative and liaison support to our team. The successful candidate will possess strong organizational and communication skills, with the ability to work independently and manage multiple tasks in a fast-paced environment.

Key Responsibilities
  • Provide administrative support to bureau Directors, Deputy Directors, and other staff, ensuring seamless and timely flow of information and policy guidance.
  • Coordinate administrative tasks, including travel arrangements, office logistics, supply inventory, and other special administrative support as required.
  • Manage incoming and outgoing correspondence, including reviewing, distributing, and maintaining related office files.
  • Assist with coordinating meetings, scheduling conference rooms, monitoring staff leave, ordering supplies, and other administrative duties.
  • Monitor internal tasks, deadlines, and deliverables in collaboration with EAP Special Assistants.
  • Maintain office calendar, arrange appointments, and prepare meeting briefs and briefing materials.
  • Serve as T&A administrator, prepare and maintain T&A reports, and monitor office leave schedule.
  • Support the operational efficiency of automation equipment and coordinate IT support for conferences and events.
  • Develop and update standard operating procedures related to office administration.
  • Coordinate badge access for EAP employees.
  • Assist with GSD Tracker/Ariba requests, Rhythmyx updates, and evaluations process via GEMS.
  • Serve as SharePoint site expert, improving accessibility, archives, and functionality.
  • Provide coordination and quality control for communications within the office and with external stakeholders.
  • Contribute to program development, administrative policies, and processes for EAP.
  • Utilize independent judgment in researching regulations and guidelines to improve organizational efficiency and program effectiveness.
  • Provide support services for passport/visa program and escort personnel as required.
Requirements
  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • 6 to 9 years of general office experience or an equivalent combination of education and general office experience.
  • At least one year of experience with E2: Booking trips of various complexity, handling and assisting with trip vouchers.
  • Arranging trips for 10 or more people.
  • Knowledge of State Department travel policy.
  • At least one year of experience with procuring supplies via ILMS/ARIBA.
  • Ability to manage multiple tasks, coordinate activities, and work well in a multi-cultural team environment.
  • Strong organizational, communication, and interpersonal skills.
  • Ability to work independently, assess priorities, and manage daily coordination of details.
  • Experience and proficiency in Department of State software and systems preferred but not required.
  • Basic computer skills (Microsoft Office suite).
  • Active Secret clearance required and US Citizenship.
  • Must pass pre-employment qualifications of Cherokee Federal.