Procurement and Travel Specialist

2 weeks ago


Gonzales, United States River Parishes Community College Full time
Job Summary
River Parishes Community College seeks a highly skilled Procurement and Travel Specialist to join our team. As a key member of our administration, this individual will be responsible for coordinating and maintaining purchasing, travel, and accounts payable functions. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

About the Role
The Procurement and Travel Specialist will report directly to the Director of Accounting and will be responsible for maintaining purchasing records, compiling reports, and performing transactions related to travel and purchasing. This role also involves communicating with vendors, accountants, and other stakeholders to resolve issues and provide technical assistance.

Responsibilities
- Maintain purchasing department operations, including preparing, ordering, monitoring, receiving, auditing, forecasting purchases, purchase orders, and requisitions.
- Adhere to state regulatory rules and guidelines, including PPM 49, Special Meals, Contracts, Purchasing, Bids, RFPs, and State and Federal Grants.
- Compile and write special or one-time reports, summaries, or replies to inquiries, selecting relevant information from various sources.
- Communicate with public and private accountants, state and federal auditors, banks, brokerage firms, program personnel, and vendors to provide information and technical assistance.
- Maintain purchasing records, including requisitions, purchase orders, vendor W-9, and ACH.
- Perform monthly reports and adjustments as needed for requisitions and purchase orders.
- Handle transactions required on the Travel CBA account (Air, Hotel, Rental Car, and Registration), and P-Card (small purchases).
- Participate in the development of new accounting techniques and the design implementation of accounting subsystems, compilation of manuals, and preparing managerial reports.
- Assist with accounts payable functions.
- Attend, participate, and assist in the coordination of college functions, and perform other duties as directed by the Director and Vice Chancellor of Finance.

Requirements
- Required: Associate's Degree with 2 years of experience in State of Louisiana PPM49 travel and purchasing. Substitution: 5-7 years of experience in State of Louisiana PPM49 travel and purchasing.
- Desired: Experience with Banner Higher Education software.

Estimated Salary
$45,000 - $60,000 per year.

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