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Operations Assistant

2 months ago

Centralia, United States UNFI Full time

Do you want to work for a company that helps make a difference in the lives of our communities? We are now hiring an Operations Assistant in Centralia, WA. Apply todayHere is a little about us:Join our team and immediately become part of the largest distributor of conventional, natural, organic, and specialty products in the United States and Canada. We serve over 43,000 customer locations with 200,000 different products. Our Warehouse associates supply thousands of consumers with better-for-you food that nourishes families nationwide. Our retailers range from small family-owned stores to Whole Foods Markets and everything in between. Are you ready to make an impact on the lives of others and feel good about what you do? Join our growing Distribution team todayJob OverviewResponsible for day-to-day activities and performs a variety of administrative functions including, preparing and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staffESSENTIAL FUNCTIONS AND BASIC DUTIES:
Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll Resolves requests, complaints, and problems or refers appropriately Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mispicks, misslots, and receiving errors
uses APT as necessary Prepares E-time edits and daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance Logs any disciplines signed off by employees and returned; turns into HR
Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed Provides payroll support including, the preparation of associate reviews, attendance reports for review period, scheduling changes in E-time, and enters new employees into time clocks
Completes payroll for operations on a bi-weekly basis including entering temporary differentials, E-time coding and ensuring proper hours are paid Calculates and runs Selector bonus weekly Continually evaluates current processes and makes adjustments as prudent to save time, and money Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets Books travel for warehouse associates and managers as needed using Concur travel system Administers General Manager corporate credit card Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box
Produces daily metric reports including: Department hours, Shipped and Received cases, Replenishments. LPN s and out of stocks/shorts Prepares weekly overtime report and Pacific Region metrics Handles co-op cash proceedings
money orders and distribution to Accounts Payable. Administers SharePoint site for the facility Prepares communications for the site
including PowerPoint presentations, postings, bulletin boards, etc Attends manager weekly staff meeting and produces meeting minutes Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party)QUALIFICATIONS: EDUCATION/CERTIFICATION:
Associate degree preferred and/or related experience EXPERIENCE:
Four or more years of progressive related experience
System Implementation preferredGood judgment is required for this position as there may be times when direct supervision may not be immediately availableKNOWLEDGE:
Proficient in all Microsoft office applications, strong working knowledge of MS Excel is required
Basic knowledge of Company operations
Understanding of document formats, spreadsheets, and business communications SKILLS/ABILITIES:
Strong interpersonal, verbal, and written communication skills
Well organized and able to handle several projects at the same time while adhering to strict deadlines Problem solving abilities
Good data entry skills
Able to work independently, with minimal supervision
Ability to multi-task and work in a fast paced environmentAll qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.