ACAD ACHIEVEMENT CNSLR 3

Under primary supervision of the Director of Undergraduate Retention Programs, and dotted-line reporting to the Director of Advising and Policy regarding matters relating to Academic Advising and Data Analysis and Assessment, the retention specialist will support student success and retention for a cohort of students, including those experiencing academic difficulty or having indicators predictive of poor academic performance (for example, those on academic probation, subject to academic disqualification, with low math-placement scores, or with low grades in math and science courses during their first year of enrollment at UC Davis); provide comprehensive and wide-ranging academic advising and support for undergraduate students in the College of Engineering; serve as expert resource for and provide leadership to departmental academic advisors on a wide variety of policy implementation guidelines; provide advice and guidance to the chairs and members of college faculty governance committees and other campus units; collaborate closely with appropriate personnel in other campus units; ensure ongoing, individual and holistic advising for students to develop a strong foundation for retention and academic success through graduation; interpret and apply complex Academic Senate, college and campus academic and administrative regulations and policies associated broadly with undergraduate education and advising; make decisions under the direction of the Associate Dean on academic intervention, dismissal and readmission and in consultation with the Associate Dean, the Director of Advising and Policy and college faculty, when appropriate, on course planning and scheduling, schedule adjustments and other similar academic matters; collaborate with the Associate Dean and Directors in office planning and the development of office policies and procedures designed to optimize the delivery of advising and academic support services; represent the college at public forums and respond on behalf of the college to inquiries or complaints from the general public.

Apply By Date

January 13, 2025 at 11:59pm

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Master's degree in STEM field, academic advising, counseling, higher education leadership, student services, or related field; or an equivalent combination of education and experience, including a bachelor's degree from an accredited college or university.
• Experience advising students in a university setting.
• Experience identifying and determining appropriate level of advising or referral services for individual students, providing immediate crisis counseling, triage, and referrals to students in academic, financial, or personal difficulty.
• Experience with computer software for word-processing, spreadsheet, and database applications to perform standard computer-based activities such as recording accurate and complete messages in student files, and preparing correspondence, documents, and reports.
• Knowledge of diverse cultural backgrounds and sensitivity to social, educational and cultural needs and concerns of students who are first-generation, low-income, underrepresented or from non-traditional backgrounds.
• Excellent written and oral communication skills. Interpersonal communication skills and political acumen to build and maintain professional collaborative working relationships, and to work effectively at all levels and with all constituencies.
• Knowledge of State and Federal Laws governing confidentiality of student records.

Preferred Qualifications

• Experience identifying and documenting patterns of student academic needs and to develop strategies and programs to successfully meet those needs.
• Experience using data analysis tools to review, refine, recommend, and support student success.
• Experience advising students regarding academic courses/programs/curriculum, major and college requirements, educational alternatives, petitions, and certifications, etc.
• Experience using online tools and advising systems such as BANNER, College Source, Assist.com, and Degree Navigator.
• Organization and planning skills to establish goals and set work priorities under multiple competing deadlines.
• Oral communications skills to communicate clearly, effectively, and professionally in person and by telephone.
• Organization and planning skills to set work priorities under multiple deadlines.

Key Responsibilities

• 75% - UNDERGRADUATE ACADEMIC ADVISING
• 20% - DATA ANALYSIS AND ASSESSMENT
• 5% - OTHER DUTIES

Department Overview

EUO has overall responsibility for the design, development, and implementation of administrative procedures for the degree-granting programs in COE as specified by the faculty, as well as outreach, recruitment, diversity, retention, and other student-support activities. This includes the design and delivery of academic advising and educational enhancement programs for students; serving as a primary information resource for students, faculty, staff, and the general public; interpreting, analyzing, and implementing a wide variety of Academic Senate regulations and administrative policies in evaluating student petitions, assessing individual academic performance, and progress toward satisfaction of degree requirements; making decisions on academic disqualification from the University and readmission; analyzing and authorizing baccalaureate degree certification; assisting the undergraduate degree programs with assessment efforts for ABET accreditation and coordinating those efforts; and consulting for and coordinating the operation of the faculty governance system of COE. EUO monitors the progress and advises a specific group of students from matriculation through graduation.

The unit also creates and supports programs designed to increase persistence and retention among first-generation and women undergraduates and those from traditionally under- represented backgrounds (including the LEADR and AvenueE programs). EUO has primary responsibility for creating strategy and managing implementation of all undergraduate outreach and recruitment activities, as well as student-oriented events. The unit's scope of responsibility is college-wide, extending to the departments administered by the college.

Position Information

• Salary or Pay Range: $62,000/yr. - $109,000/yr.
• Salary Frequency: Monthly
• Salary Grade: 20 CT
• UC Job Title: ACAD ACHIEVEMENT CNSLR 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Monday - Friday, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Up to 25 Pounds (Light); Lift boxes of student materials weighing up to 20 lbs., hand carts available for use.

Work Environment

• Work schedule is 8:00 am to 5:00 pm, Monday - Friday.
• Occasional evening and weekend work will be necessary to provide academic information, participate in workshops, attend meetings, programs, and other events related to the responsibilities of the position, and to represent the Dean's Office or act as liaison to various groups.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

* This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role Don't meet all the requirements? We still encourage you to apply #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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