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PROJECT ADMINISTRATIVE ASSISTANT

2 months ago

Fleming, United States Mortenson Full time

ABOUT MORTENSON 

As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.  

Let’s Redefine Possible®

Summary:

Are you able to anticipate the needs of a team before they arise? Do you want to help a team stay focused on their projects by resolving operational and administrative issues? Mortenson is currently seeking a Project Admin to join our Energy Storage Group with the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with a high level of integrity and confidentiality. As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward.

You will be handling a wide range of administrative and executive support tasks with an aptitude to work independently or with little supervision. You move quickly with the changing environment and are up to date with the latest software and services. You also use that knowledge to strategically support your team's projects.

Base pay is positioned within the range based on several factors including an individual’s knowledge, skill and experience with consideration given to internal equity.   

Hiring Locations: CA, TX, AZ

Responsibilities:

Organization and flexibility are critical in performing duties which include, but are not limited to:

  • Provide administrative and operational clerical support to the department or staff.
  • Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required.
  • File and maintain written records along with crafting electronic copies for records
  • Receive, sort and record deliveries into computer database
  • Prepare daily outbound deliveries
  • Prepare materials for design and construction meetings
  • Record and update meeting minutes for the various site meetings
  • Responsible for procurement of consumable materials and office supplies
  • Assist Superintendent with equipment inventory tracking and organization
  • Support Superintendent with the entry of craft worker timecards
  • General support for the project team as needed with various day to day tasks
  • Schedule, track and log all repairs and standard maintenance for the work trucks
  • Provide maps and directions to any visitors, subcontractors, deliveries, or new employees
  • Log all applicants into the Craft Applicant Tracking Spreadsheet

 

Qualifications:

  • Three years administrative experience, preferably supporting a large number of team members
  • Proficiency in Microsoft Office suite, including Excel, Email and Calendar systems, and PowerPoint
  • Detail oriented, with excellent problem-solving skills, meticulous, upbeat, adept at succeeding in rapidly changing environment
  • Strong communication skills with high degree of integrity in both written and verbal communications

Education:

Associate’s degree in business or related administrative experience preferred.

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

Visa sponsorship is not offered for this position.

** No Agency emails, calls or solicitations accepted ** 

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