Staffing office Coordinator

5 days ago

Weymouth, United States South Shore Health Full time
Staffing office Coordinator at South Shore Health summary:

The Staffing Office Coordinator is responsible for maintaining balanced employee schedules in accordance with the needs identified by management while ensuring fiscal responsibility. They manage the computerized scheduling system and support payroll functions, collaborating effectively with nursing management and other healthcare professionals to optimize staffing and operations. Additionally, the role involves project management, compliance with legal standards, and fostering a culture of safety within the organization.

Job Description Summary

Coordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling system. Codes and enters data into computer using standard procedures and established time schedule. Supports payroll coding and functioning in conjunction with managers. Manages specified programs and projects; designs, implements and evaluates management systems to enhance department/service operations. Works collaboratively with all levels of nursing management and other health care professionals.

Job Description

1 - Staffing and Scheduling

  • Maintains employee schedules to meet the changing needs of the units.  Inputs scheduling data into the system and makes changes as approved by Nurse Managers. 
  • Delivering a complete schedule in a timely manner.
  • Compiles and maintains reports and ensures data integrity for decision support when researching and preparing requested reports for Nurse Managers and Divisional Director.
  • Responsible for coordinating emergency nursing staff in declared disaster/weather emergency in collaboration with the Nurse Managers.
  • Makes sure schedules are balanced and continues to assess balancing on a daily/weekly basis
  • Makes sure all payroll is updated and completed and meets timeline. Also daily payroll exceptions completed daily, all employees coded correctly.

2 - Unit Operations Management

  • Helps to obtain staff when sick calls come in with coordination of Nurse Managers
  • Places all sick time into scheduling system in real time
  • Projects at least 7 days ahead to ensure adequate staffing and anticipating staffing needs
  • Manages sitter assignments


3 - Safety/Quality - Fosters a "Culture of Safety" through personal ownership and commitment to a safe environment.

  • Understands departmental roles/responsibilities in the event of hospital codes and emergency preparedness (code disaster).
  • Collects, submits and analyzes audits as directed.
  • *Complies with the current CDC hand hygiene guidelines through proper handwashing.   Maintains awareness of MSDS sheets and how to access.  

4 - Professional Development - Assumes responsibility for own professional development by incorporating learning opportunities, research and performance initiatives as part of ongoing practice.

  • Displays the ability to accept and respond appropriately to feedback and recommendations for change.
  • Demonstrates professional working relationships with colleagues from all disciplines to promote a positive/encouraging workplace.
  • Critical Thinking: analyzes causes of problems, identifies and evaluates alternative solutions, and selects appropriate solution, and communicates appropriately and effectively utilizing chain of command. 

5 - Program/Project Responsibilities - Manages assigned projects to enhance department/service operations.

  • Once assigned, plans, implements and evaluates specific projects designed to enhance operations of the team.
  • Participates in the design, implementation and evaluation of defined programs or projects to promote attainment of department/service goals as it relates to staffing support.
  • Implements changes related to programs/projects, working collaboratively with nursing management staff and staff of other departments as needed. 
  • Represents department/service on interdepartmental committees related to special projects as needed.

6 - Compliance

  • Works within legal, regulatory and ethical practice standards relevant to the position.
  • Complies with applicable policies and procedures. Helps keep licensure up to date.
  • Safeguards the privacy and security of patient information.  The employee complies with policies and procedures relating to SSH’s privacy and security programs.
  • Brings potential compliance issues to a manager, supervisor, director or VP.
  • Complies with the mandatory education requirements of the compliance, privacy and security programs.

7 – Technology - Utilizes technological solutions to work processes and practices.

  • Utilizes software applications required by department and unit standards.
  • Accountable to understand how to operate in downtime.

8 - Age and Culture - Considers the individual needs of each person with whom they interact.

  • Possesses age and cultural knowledge and awareness.
  • Effectively utilizes resources to provide care/services - such as, interpreter services and on-line sources.

Interacts with sensitivity in the delivery of care/services of diverse populations as needed.

Physical Requirements

General Activity - Frequent Standing/Walking Required, No Driving

Motion - Infrequent Activity Required-pushing, pulling, lifting, bending

Motor Skills - Use of hands required, Use of feet required

Weight/Force - Light lifting required (

  • Staffing office Coordinator

    7 days ago

    Weymouth, United States South Shore Health Full time

    Staffing office Coordinator at South Shore Health summary: The Staffing Office Coordinator is responsible for maintaining balanced employee schedules in accordance with the needs identified by management while ensuring fiscal responsibility. They manage the computerized scheduling system and support payroll functions, collaborating effectively with...

  • Staffing office Coordinator

    2 weeks ago

    Weymouth, United States South Shore Health Full time

    Job Description Summary Coordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    5 days ago

    Weymouth, United States South Shore Health Full time

    Job Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    2 weeks ago

    Weymouth, United States South Shore Health Full time

    Job Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    7 days ago

    Weymouth, United States South Shore Health Full time

    Job Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    7 days ago

    Weymouth, United States South Shore Health Full time

    Job Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    5 days ago

    Weymouth, United States South Shore Health Full time

    Job Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    6 days ago

    Weymouth, United States South Shore Health Full time

    Job Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    7 days ago

    Weymouth, United States South Shore Health Full time

    Job Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    2 weeks ago

    Weymouth, United States South Shore Health Full time

    Job Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    5 days ago

    South Weymouth, United States South Shore Health Full time

    Job DescriptionJob Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for...

  • Staffing office Coordinator

    2 weeks ago

    Weymouth, MA, United States South Shore Health Full time

    Job Description Summary Coordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Staffing office Coordinator

    2 weeks ago

    Weymouth, MA, United States South Shore Health Full time

    Job Description SummaryCoordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling...

  • Medical Office Coordinator

    1 month ago

    Weymouth, Massachusetts, United States South Shore Health Full time

    Job OverviewWe are seeking a highly skilled Medical Office Coordinator to join our team at South Shore Health. This is a part-time position working varied shifts, including weekends.ResponsibilitiesCustomer Service and Check-in: Greet patients and visitors with professionalism, direct them to appropriate services, and maintain a positive atmosphere in the...

  • Fusion Medical Staffing-Radiology | Travel CT Technologist

    6 hours ago

    weymouth, United States Fusion Medical Staffing-Radiology Full time

    Fusion Medical Staffing-Radiology is seeking a travel CT Technologist for a travel job in Weymouth, Massachusetts.Job Description & RequirementsSpecialty: CT TechnologistDiscipline: Allied Health ProfessionalStart Date: ASAPDuration: 13 weeks40 hours per weekShift: 8 hours, nightsEmployment Type: TravelFacility DetailsFacility: Please Contact for facility...

  • Entry Level Assembler/Solder

    1 month ago

    Weymouth, United States Micro Tech Staffing - Stoughton Full time

    Job DescriptionJob DescriptionJob Title: Entry-Level Assembler/SolderLocation: WeymouthReports To: Production Supervisor or Senior AssemblerKey Responsibilities:Assemble electronic components such as resistors, capacitors, switches, connectors, and other parts onto printed circuit boards (PCBs) or subassemblies, following blueprints, diagrams, and work...

  • Medical Services Coordinator

    15 hours ago

    Weymouth, United States LifeStance Health Full time

    At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare. Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is...

  • Fusion Medical Staffing-Cath Lab | Travel Cath Lab Technologist

    11 hours ago

    weymouth, United States Fusion Medical Staffing-Cath Lab Full time

    Fusion Medical Staffing-Cath Lab is seeking a travel Cath Lab Technologist for a travel job in Weymouth, Massachusetts.Job Description & RequirementsSpecialty: Cath Lab TechnologistDiscipline: Allied Health ProfessionalStart Date: 01/20/2025Duration: 13 weeks40 hours per weekShift: 8 hours, daysEmployment Type: TravelFacility DetailsFacility: Please Contact...

  • Shipping/Receiving Associate $21/Hour

    1 day ago

    Weymouth, United States Micro Tech Staffing - Stoughton Full time

    Job DescriptionJob DescriptionMicro Tech is seeking a Shipper / Receiver to join our clients warehouse team. This is a temp to perm position, $21+/Hour. Hours are Monday through Friday 8:00AM to 4:30PM.Duties Include: Perform various shipping/receiving duties using computer SAP systems and softwareForklift operation preferredTrack shipments and keep...

  • EVP- Chief Operating Officer

    13 hours ago

    Weymouth, United States South Shore Health Full time

    Job DescriptionJob Description SummarySouth Shore Health is an independent, not-for-profit, regional health system, based in Weymouth, Massachusetts, offering high-value, high-quality primary, secondary and tertiary care as well as specialty care, home health, community care, emergency, urgent care and preventative and wellness services.At South Shore...