Administrative Professional

The Department of Corrections Division of Institutions is recruiting for an Administrative Assistant 2 position for the Ketchikan Correctional Center located in Ketchikan Alaska Watch Alaska DOCs video here: Review code and process all invoices and accounts payable. Calculate and enter semi-monthly and bi-weekly payrolls. Coordinate and arrange all staff and inmate travel. The Division of Institutions mission is to promote public safety. You will be a valuable member of a small team who accomplishes all administrative functions for the correctional center. As a State of Alaska employee you will be have health benefits (medical/dental/vision) employer provided life insurance with additional coverage available and short term and long term disability options. Paid sick leave vacation days and holidays. Leave accrual rates go up with numbers of years of service the State offers retirement Annunity and Deferred Compensation plans. You will work in the administrative offices of the Ketchikan Correctional Center. Every day you will be utilizing computer programs answering phones and working with the public as well as inmates. Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); Six months of entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer. One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer. One year of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Examples of entry-level technical experience include: -Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections. -Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts. -and recommending additional promotional materials or methods to secure optimum enrollment. -Preparing and processing various documents such as purchase orders delivery orders and bid specifications. Examples of advanced clerical experience include: -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; and completing necessary administrative paperwork according to regulations. -Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL). PREA NOTIFICATION The Department of Corrections follows and maintains federal and state requirements standards including but not limited to Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. Sexual abuse in a prison jail lockup community confinement facility juvenile facility or other institutions. Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force overt or implied threats of force or coercion or if the victim did not consent or was unable to consent or refuse; If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Transcripts can be attached at the time of application or provided at the time of interview. LEGAL EMPLOYMENT The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign