Executive Assistant Position

2 weeks ago


Warren, United States Intercity Inc Full time
Job Description
Executive Assistant Position - Intercity Lines

Intercity Lines, Inc

Warren, MA 01083

IntercityLines.com

Position Type: Full-Time

About Us: Intercity Lines is a leading company in the automotive transportation industry. We pride ourselves on providing exceptional service and ensuring the safe and timely delivery of high-value vehicles across the country. Join our dynamic team and contribute to our continued success.

Job Description: We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to manage multiple tasks efficiently, along with a strong understanding of bookkeeping.

Key Responsibilities:

  • Balance checkbooks for two businesses, ensuring accuracy and timeliness.
  • Organize expenses and match receipts for proper documentation.
  • Update general ledgers
  • Assist in filing and maintaining organized records.
  • Provide administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
  • Organize and keep track of time off.
  • Prepare and edit reports and memos.
  • Handle confidential information with discretion and professionalism.
  • Conduct research and compile data for various projects.
  • Act as a liaison between executives and internal/external stakeholders.
  • File and organize documents
Qualifications:
  • Proven experience as an executive assistant or in a similar administrative role.
  • Experience with bookkeeping.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and prioritize tasks.
  • High level of discretion and confidentiality.
  • Strong attention to detail, especially in financial tasks.
Benefits:
  • Competitive salary and benefits package.
  • Health, dental, and life insurance.
  • 401(k) with company match.
  • Paid time off and holidays.
How to Apply: If you are a motivated and detail-oriented professional with a passion for excellence, we encourage you to apply. Please submit your resume and cover letter to Dean@Intercitylines.com with the subject line "Executive Assistant Application - [Your Name]".

Join Intercity Lines and be a part of a team that values dedication, innovation, and excellence. We look forward to welcoming you to our family

Requirements

Qualifications:
  • Proven experience as an executive assistant or in a similar administrative role.
  • Experience with bookkeeping.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and prioritize tasks.
  • High level of discretion and confidentiality.
  • Strong attention to detail, especially in financial tasks.
Benefits

Benefits:
  • Competitive salary and benefits package.
  • Health, dental, and life insurance.
  • 401(k) with company match.
  • Paid time off and holidays.


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