Receptionist /Admin Assistant

4 weeks ago

Princeton, United States Aequor Technologies Full time
Position Summary:
  • The Receptionist and Administrative Assistant will be the first point of contact for the company and will assist the Facilities department with various administrative duties. This role will require a professional appearance and manner. The Receptionist and Administrative Assistant will perform office duties including greeting guests with a positive and helpful attitude, maintaining security procedures, answering and routing phone calls, and other administrative duties as assigned.
Performance Objectives:
Receptionist:
  • Greet and check-in guests,
  • nswer, screen, and rout telephone calls to appropriate departments or employees
  • Manage regulatory guests for FDA visits according to SOP guidelines
  • Manage Medical Information hotline according to protocol
  • Maintain security by following procedures for visitors and entry to locked suite doors
  • General assistance to group meetings held in first-floor conference rooms
  • Reconcile courier invoices
  • Enter service requests for building issues and access cards
  • Maintain the Warden file to include all employees based in Princeton for bi-annual BXP campus fire drills
  • Place coffee and beverage orders
  • Stock reception kitchen and refrigerator for guest use
  • Receive deliveries and sort mail
  • Monitor and replenish safety cabinets
dministrative:
  • Manage physical asset inventory reports bi-annually, asset destruction, and company audit readiness
  • Request new vendors through Procurement
  • Create contracts via CSMS and assign BPO numbers for IT
  • ssign mobile phone numbers to the Telecommunication website for new employees
  • Request business card proof for new employees and route to the employee and manager
  • Support new employee preparation and walk through tour orientation
  • Order, activate, and ship corporate credit cards
  • Update the Everbridge Instant Alert System with changes, additions, or deletions
  • Update the Excel floor plan file for office space availability
  • Order printers and coordinate shipping
  • Maintain office and master keys securely
  • Support IT with courier labels
Education/Certification Requirements:
  • High school diploma required.
Knowledge, Skills, and Abilities:
  • Two to four years' experience in managing comparable duties
  • Requires the ability to proactively multi-task a variety of projects and activities effectively and efficiently under stringent timelines
  • Customer/client Focused
  • Communication proficiency
  • Problem solving and analysis
  • Project management skills
  • bility to effectively present information in one-on-one and small group situations to internal and external clients
  • Must have comprehensive skills in all Microsoft Office applications
The incumbent in this position may be required to perform other duties, as assigned.

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