Document Management Specialist

2 weeks ago

Tampa, United States Slide Full time

Slide is a cutting-edge Tampa based Technology Enabled Insurance company who is disrupting the industry

To revolutionize all facets of property insurance, we need to do things differently. Therefore, certain traits are required of Sliders in order to be successful in our fast-paced environment. Being able to contribute innovative solutions (Best Idea Wins), being able to easily pivot and comfortable with ambiguity, as well as the desire to grow in a Best Places to Work award winning culture are some of the things that make a Slider successful. Does this sound like you?

What you will be doing:

  • Develop and implement document management policies and procedures to ensure efficient document storage, retrieval, and security.
  • Organize and categorize documents according to predefined classification systems.
  • Maintain electronic and physical document repositories, ensuring proper indexing and version control.
  • Collaborate with cross-functional teams to establish document management best practices and standards.
  • Train staff on document management protocols and systems, providing ongoing support and guidance.
  • Conduct regular audits to ensure compliance with document management policies and regulatory requirements.
  • Troubleshoot and resolve document management issues, escalating as necessary.
  • Continuously evaluate and recommend improvements to document management processes and systems.
  • Coordinate the archiving and disposal of obsolete documents in accordance with retention schedules.
  • Analyze business processes and workflows to identify opportunities for optimization and automation.
  • Stay updated on industry trends and advancements in document management technology.
  • Perform other duties, as assigned.

What you already have:

Education, Experience, and Licensing:

  • Bachelor's degree in computer science, engineering, or related field or High School diploma and equivalent relevant work experience required.
  • 3+ years of experience in document management or records management role.
  • 2+ years of experience in document management systems like Hyland OnBase and forms automation tools like SmartComm required.
  • Experience in the Personal Property Insurance industry preferred.

Qualifications/Skills and Competencies:

  • Strong understanding of document management principles, best practices, and industry standards.
  • Strong analytical, organizational, and communication skills.
  • Proven ability to be adaptable and flexible; able to adjust to new requirements or unforeseen issues.
  • Excellent interpersonal skills with a focus on excellent customer service.
  • Strong planning and organizational skills.
  • Exceptional time management skills with ability to prioritize tasks and allocate resources efficiently.
  • Strong written and verbal communication skills with the ability to professionally interact with team members in other departments.
  • Proficient in MSO/365 applications such as Microsoft Teams, SharePoint, Word, Excel, PowerPoint, and Outlook.
  • Desire to live Slide's Core Values.

What Slide offers to you:

The Slide Vibe - An opportunity to be a part of a fun and innovation-driven culture fueled by Passion, Purpose and Technology

Benefits - We have extensive and cost-effective benefits that cover you and your family from every angle...Physical, Emotional, Financial, Social and Professional Health. A new 2024 Benefit is a Lifestyle Spending Account opened for each employee to spend on a Wellness Activity of their choice each month... funded by Slide

2023 AND 2024 BEST PLACE TO WORK - Tampa Bay Business Journal

2024 TOP WORKPLACE - Tampa Bay Times and USA Today

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