Administrative Assistant
2 days ago
Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2023 revenue of approximately $9.2 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com. Description Seeking a highly qualified candidate to fill a part-time (20 hours per week) position of Administrative Assistant to the Aviation Director and the Aviation department at the Eastman hangar at the Tri-Cities Airport in Blountville, TN. The ideal candidate is flexible, proactive, and professional with demonstrated capability working in a high-energy, team-oriented environment. Must demonstrate ability to effectively plan, schedule, and organize. This position will be the primary backup for the Corporate Flight Scheduler. Candidate must show strong attention to detail and possess exceptional communication, organizational and interpersonal skills. Strong interpersonal skills are necessary for working with people at all levels within Eastman. Maintaining professionalism and exercising integrity in handling highly confidential information at all times is a necessity. Minimum of 3 years of administrative experience is required. Responsibilities Manage daily communication including telephone, mail and email. Place orders for office supplies and aviation parts as needed. Monitor property security and gate entrance. Screen all persons requesting access to Eastman Aviation Operations area. Coordinate Department team meeting and record minutes. Assist pilots with any travel needs that many arise. Back-up Corporate Flight Scheduler as needed. Maintain organized records for time entries. Enter and approve timesheets in Workforce in a timely and efficient manner. Process all Eastman Aviation invoices by coding with correct cost center and cost element. Reconcile 3 purchasing cards in Concur allocating them to the correct cost center and cost element. Work with accounting as needed to ensure all payments are handled in a timely and efficient manner. Qualifications High School Diploma required Minimum 3+ years administrative experience required Excellent organizational, interpersonal, oral and written communication skills. Exceptional attention to detail, with the ability to produce accurate, error-free work. Knowledge of Microsoft Word, Excel, Sharepoint and PowerPoint skills. Capability of maintaining discretion and confidentiality. Ability to handle and prioritize multiple tasks simultaneously in a deadline-driven, fast-paced environment. Follow through skills. Patience and pleasant interaction with others; service oriented. Ability to take initiative and assume responsibility for the Corporate Flight Scheduler. High degree of professionalism. Excellent judgment and decision-making skills. Eastman Chemical Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, pregnancy, veteran status or any other protected classes as designated by law. Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.
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