Senior Accounting Specialist
2 days ago
An employee in this class is responsible for a variety of paraprofessional accounting and fiscal duties and responsibilities. Examples of responsibilities include performing payroll using Tyler ERP PRO 10, reconciling various Town accounts, performing sales and use tax reporting, journal entries, updating various financial databases, assisting with budget document preparation and publishing, and assisting the Finance Director with grant accounting, CIP accounting, budgetary accounting and general ledger maintenance. Work is performed primarily in an office environment. Work requires use of paraprofessional accounting knowledge, specialized technology, ability to research and solve problems, and accuracy in data input and review. Work is performed under the regular supervision of the Finance Director and is evaluated through conferences and by review of records and reports to determine the accuracy and timeliness of work and by independent audit of the financial records.
Duties and Responsibilities
Essential Duties and Tasks:
-Prepares and documents bi-weekly employee payroll; transfers, reviews and audits timesheet data for accuracy, FLSA compliance and leave accuracy; calculates compensatory time and maintains manual records; transfers payroll file for direct deposit and distributes documents to employees; prepares separate monthly payroll; tracks leave accrual; prepares longevity pay; reconciles health, dental, vision, short term disability and elective insurance deductions and bills; manages HSA and FSA programs and processes appropriate transactions; prepares unemployment filing; pays payroll vendors; reconciles monthly and quarterly payroll reports and prepares 941.
-Troubleshoots and corrects financial software issues; arranges for technical assistance from the technology vendors when needed; participates in evaluation of new software; assists and trains users in software applications.
-Recommends changes to technology procedures and other aspects of payroll and other financial transactions for efficiency and effectiveness.
-Compiles, prepares and submits annual sales tax reimbursement; records monthly and quarterly sales and use tax.
-Assists with creating, updating, maintaining database and publishing annual budget document.
-Performs a variety of research, problem solving and data entry to ensure accuracy in financial records; resolves discrepancies as needed.
-Assists the Finance Director with various accounting tasks including grant accounting, CIP and project accounting, budgetary accounting and general ledger maintenance; assists auditors as needed.
-Prepares and makes journal entries for deposits; reconciles bank accounts for withdrawals, interest income payments, and misc. deposits/fees.
-Maintains a variety of files and records; compiles data and reports as needed.
Additional Job Duties:
-Fills in for absent staff; assists visitors and customers in Town Hall.
-Assists with planning and logistics for Town events.
-Performs related duties as required.
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