Junior Contract Closeout Specialist

1 month ago

Springfield, United States MDW Associates, LLC Full time

MDW Associates is seeking a Junior Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The Contract Closeout Specialist will provide non-personal services to support the closeout of various government contract types, including Cost-Reimbursable (CR), Time-and-Materials (T&M), Firm Fixed Price, and Labor Hour (LH) contracts. The individual will work with contracts of varying complexity and value, including government-wide purchase card transactions, multi-million dollar contracts, and agreements with incentive fees and award clauses. The primary focus of this role will be the closeout of contracts with Unliquidated Obligations (ULOs), ensuring the recovery of usable funds and supporting compliance with all relevant regulations. The role is fully in-person.

Key Responsibilities:

  • Execute and manage the closeout of contracts, task orders (TO), Basic Ordering Agreements (BOA), Indefinite Delivery Indefinite Quantity (IDIQ) contracts, grants, cooperative agreements, and purchase orders (PO).
  • Coordinate closeout activities with vendors, program offices, Contracting Officer's Representatives (CORs), and relevant agencies such as DFAS, DCAA, and DCMA.
  • Track and monitor contract closeout files, both hardcopy and electronic, ensuring proper documentation, storage, and shipment upon final disposition.
  • Reconcile financial records to verify final payments, resolve discrepancies in payment and accounting information, and ensure total funds obligated match total payments made.
  • Support the preparation of modifications for contract closeouts, payments, vouchers, and invoices for review and signature by a Government Contracting Officer (CO).
  • Collaborate with government personnel to prepare reports, briefings, and spreadsheets on contract closeout progress, ensuring timely completion in accordance with FAR Subpart 4.8.
  • Maintain and update a contract closeout database or spreadsheet in real-time to track workflow and contract statuses across multiple phases.
  • Provide technical and management support for contract closeout-related projects, including the de-obligation of excess funds from completed contracts.
  • Support internal and external audits and prepare irreconcilable package documentation for unresolved contract issues.

Education and Experience Requirements:

  • Bachelor's Degree in Business Administration, Finance, Contract Management, or a related field.
  • Minimum of 2 years of experience in contract administration, specifically with contract closeouts in the federal sector.
  • Knowledge of Federal Acquisition Regulations (FAR) and DoD Federal Acquisition Regulation Supplement (DFARS).

Required Skills and Abilities:

  • Understanding of government contract types and closeout procedures.
  • Proficiency in Microsoft Office Suite, including Excel and Access.
  • Attention to detail, organizational skills, and the ability to handle multiple contracts and deadlines.
  • Analytical and problem-solving abilities, particularly in reconciling financial discrepancies.

Company Description

Incorporated in 2012, MDW is a small business headquartered in Washington, DC with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:

  • Strategic Planning
  • Cost Estimating
  • Budget Programming and Justification
  • Budget Execution
  • Acquisition Management
  • Financial Systems Support & Integration

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:

  • Health
  • Dental
  • Vision
  • Group Life Insurance/Long Term Disability/Short Term Disability
  • Retirement/401(k)
  • Flexible Leave Policy

All information will be kept confidential according to EEO guidelines.

  • Junior Contract Closeout Specialist

    1 month ago

    Springfield, Virginia, United States MDW Associates Full time

    Job Title: Junior Contract Closeout SpecialistMDW Associates is seeking a highly skilled Junior Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The successful candidate will provide non-personal services to support the closeout of various government contract types, including Cost-Reimbursable (CR),...

  • Junior Contract Closeout Specialist

    2 weeks ago

    Springfield, Virginia, United States MDW Associates Full time

    Job Title: Junior Contract Closeout SpecialistMDW Associates is seeking a highly skilled Junior Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). As a key member of our team, you will be responsible for providing non-personal services to support the closeout of various government contract types, including...

  • Junior Contract Closeout Specialist

    4 days ago

    Springfield, Virginia, United States MDW Associates, LLC Full time

    Job Title: Junior Contract Closeout SpecialistJob Summary:MDW Associates, LLC is seeking a highly skilled Junior Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The successful candidate will provide non-personal services to support the closeout of various government contract types, including Cost-Reimbursable (CR),...

  • Junior Contract Closeout Specialist

    2 weeks ago

    Springfield, Virginia, United States MDW Associates Full time

    Job SummaryMDW Associates is seeking a skilled Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The successful candidate will provide non-personal services to support the closeout of various government contract types, including Cost-Reimbursable (CR), Time-and-Materials (T&M), Firm Fixed Price, and Labor Hour (LH)...

  • Contract Closeout Specialist

    4 weeks ago

    Springfield, Illinois, United States MDW Associates, LLC Full time

    Job Title: Contract Closeout SpecialistMDW Associates, LLC is seeking a highly skilled Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The successful candidate will provide non-personal services to support the closeout of various government contract types, including Cost-Reimbursable (CR), Time-and-Materials (T&M),...

  • Contract Closeout Specialist

    1 month ago

    Springfield, Virginia, United States MDW Associates Full time

    Job Title: Contract Closeout SpecialistMDW Associates is seeking a highly skilled Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The successful candidate will provide non-personal services to support the closeout of various government contract types, including Cost-Reimbursable (CR), Time-and-Materials (T&M), Firm...

  • Contract Closeout Specialist

    4 days ago

    Springfield, Virginia, United States MDW Associates Full time

    Job DescriptionMDW Associates is seeking a Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The successful candidate will provide non-personal services to support the closeout of various government contract types, including Cost-Reimbursable (CR), Time-and-Materials (T&M), Firm Fixed Price, and Labor Hour (LH)...

  • Contract Closeout Specialist

    4 days ago

    Springfield, Virginia, United States MDW Associates, LLC Full time

    Job DescriptionMDW Associates is seeking a highly skilled Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The ideal candidate will have a strong background in contract administration and a proven track record of successfully closing out government contracts.Key Responsibilities:Provide non-personal services to...

  • Contract Specialist

    2 weeks ago

    Springfield, Illinois, United States National Geospatial-Intelligence Agency Full time

    Job Title: Contract SpecialistContract Specialists play a crucial role in planning and managing acquisitions to procure products and services for the National Geospatial-Intelligence Agency (NGA). They interact with customers to develop and implement acquisition strategies, solicit and evaluate proposals, and negotiate and award contracts.Key...

  • Contract Specialist

    3 weeks ago

    Springfield, United States USAJobs Full time

    DutiesADDITIONAL INFORMATION: Additional Job InformationThe National Geospatial-Intelligence Agency (NGA) serves as the world leader in providing timely, relevant, accurate and actionable geospatial intelligence (GEOINT). NGA's civilian, military and contract personnel evaluate imagery, maps, charts, multiple layers of foundation data - such as terrain,...

  • Contract Specialist III

    2 weeks ago

    Springfield, Illinois, United States Fairfax County Government Full time

    Job AnnouncementThis job announcement is being re-advertised. If you previously applied, you do not need to reapply in order to be considered.Note: This ad may be used to fill multiple positions.Job SummaryUnder the direction of the supervising contract specialist, this advanced-level contract specialist serves as a coordinator and works closely with the...

  • Junior Helpdesk Specialist, TS/SCI with CI Polygraph Security Clearance Required

    4 weeks ago

    Springfield, Virginia, United States Parallel Partners Full time

    Job Title: Junior Helpdesk Specialist, TS/SCI with CI Polygraph Security Clearance RequiredWe are seeking a highly skilled Junior Helpdesk Specialist to join our team at Parallel Partners. As a Junior Helpdesk Specialist, you will provide exceptional customer service and technical support to our clients.Responsibilities:Provide technical assistance and...

  • Senior Contracts Manager

    2 weeks ago

    Springfield, Virginia, United States PD Power Systems LLC Full time

    Job Title: Senior Contracts ManagerPD Power Systems, LLC is seeking a highly skilled Senior Contracts Manager to join our team in Springfield, VA. As a key member of our contracts team, you will be responsible for the cradle-to-grave administration of Department of Defense contracts, ensuring compliance with FAR, DFARS, and other government regulations.Key...

  • Junior Helpdesk Specialist, TS/SCI with CI Polygraph Security Clearance Required

    4 weeks ago

    Springfield, Illinois, United States Parallel Partners Full time

    Job Title: Junior Helpdesk Specialist, TS/SCI with CI Polygraph Security Clearance RequiredWe are seeking a highly skilled Junior Helpdesk Specialist to join our team at Parallel Partners. As a Junior Helpdesk Specialist, you will provide exceptional customer service and technical support to our clients.Responsibilities:Provide technical assistance and...

  • Acquisition Analyst I

    1 week ago

    Springfield, Virginia, United States BizFirst Full time

    Job Title: Acquisition Analyst I / Business Process AnalystJob Summary:BizFirst is seeking a highly skilled Acquisition Analyst I / Business Process Analyst to support our client in the National Geospatial-Intelligence Agency (NGA). The successful candidate will provide contract closeout support services, ensuring compliance with the Performance Work...

  • Senior Contracts Manager

    2 weeks ago

    Springfield, Virginia, United States PD Power Systems LLC Full time

    Job Title: Senior Contracts ManagerPD Power Systems, LLC is seeking a highly experienced Senior Contracts Manager to join our team in Springfield, VA. As a key member of our contracts team, you will be responsible for the cradle-to-grave administration of Department of Defense contracts, ensuring compliance with FAR, DFARS, and other government...

  • Contract Specialist

    4 weeks ago

    Springfield, Illinois, United States National Geospatial-Intelligence Agency (NGA) Full time

    Job SummaryWe are seeking a highly skilled Contract Specialist to join our team at the National Geospatial-Intelligence Agency (NGA). As a Contract Specialist, you will play a critical role in planning and managing acquisitions to procure a variety of products and services for NGA.Key ResponsibilitiesConduct market research and lead the development and...

  • Acquisition Analyst I

    2 weeks ago

    Springfield, Illinois, United States Biz First Full time

    Job Position Highlights:Prime: RSGSec Clearances Min/Max: Top SecretWork Arrangement: Fully On-SiteLocation: 7500 GEOINT Dr. Springfield, VA 22150Type of Employment Accepted: Full-timeEmployment Model: W2 onlyWork Hours: 9:00 a.m. to 6:00 p.m. EST, Monday to Friday, excluding Federal holidays.Position Overview:BizFirst is supporting our client in search of a...

  • Acquisition Analyst I

    4 weeks ago

    Springfield, Virginia, United States BizFirst Full time

    Job DescriptionJob Position Highlights:Prime: RSGSec Clearances Min/Max: Top Secret Work Arrangement: Fully On-Site Location, if applicable: Springfield, VA 22150Type of Employment Accepted: Full-timeEmployment Model: W2 only Work Hours: 9:00 a.m. to 6:00 p.m. EST, Monday to Friday, excluding Federal holidays.Position OverviewBizFirst is seeking a full-time...

  • Junior Helpdesk Specialist, TS/SCI with CI Polygraph Security Clearance Required

    1 week ago

    Springfield, Illinois, United States Parallel Partners Full time

    Job SummaryThe Junior Helpdesk Specialist provides exceptional technical support to customers in a fast-paced contracting environment. This role requires a strong understanding of computer systems, hardware, and software, as well as excellent customer service and communication skills.Key ResponsibilitiesProvide technical assistance and support to customers...