Patient Registration Specialist

3 weeks ago

Holland, Michigan, United States Intercare Health Network Full time

Job Type

Full-time

Description

Internally known as a Front Office Specialist - this position is equivalent to the following positions:

  • Patient Access Specialist
  • Medical Receptionist
  • Healthcare Administrative Assistant
  • Clinic Front Desk Coordinator
  • Patient Services Representative
  • Medical Office Coordinator
  • Patient Intake Coordinator
  • Front Desk Medical Receptionist
  • Healthcare Customer Service Representative
  • Medical Front Office Assistant
InterCare is a Federally Qualified Health Center which MAY qualify employees for National Student Loan Forgiveness program.

Become part of a Migrant and Community Health Center, where you will:
  • Have a passionate purpose.
  • Do worthwhile work.
  • Make a difference in people's lives.
InterCare is searching for a Full-Time Bilingual (Spanish/English) Front Office Specialist to join our team At InterCare, you'll find a rewarding and challenging work environment and a competitive compensation and benefits package which includes: vacation/personal paid time off, sick time, 10 paid holidays, tuition reimbursement program, medical, prescription, dental, vision, life insurance, and short term and long term disability insurance.

At InterCare Community Health Network, we believe all people have the right to equal access to quality health care.

As a Front Office Specialist, you will be the first face a patient or visitor sees when they walk into one of our clinics. Working alongside the clinical team, you will be responsible for greeting patients and visitors, completing patient registration, updating new and existing patient records, collecting payment, and ensuring patients with or without pre-existing reservations are seen in a timely manner.

This is the perfect opportunity for someone who's looking to get their foot in the door at a growing medical health center or someone looking to kickstart their career in the medical field. If you enjoy working with people, staying organized, and are a master at multi-tasking, we encourage you to apply

Work Schedule:
Hours of work are Monday through Friday, generally 8:00 a.m. - 5:30 p.m. with rotating evening hours on Monday until 7:30 p.m. NO WEEKENDS

Minimum Qualifications
  • Possesses a thorough understanding of medical office theory and practices typically acquired through a technical training program and/or extensive practical experience in a medical practice environment.
Primary Accountability

Performs a variety of administrative support functions for the health center including patient reception and registration.

Description of Primary Duties & Responsibilities
  • Patient Interaction: Engage with patients in a welcoming and professional manner, addressing inquiries and providing assistance both in person and over the phone.
    • Welcome and greet patients to the clinic with a friendly and professional demeanor.
    • Register patients efficiently, ensuring completion of all required forms with accurate information.
    • Handle insurance and billing inquiries, providing clear and concise information to patients.
    • Aid ill or distraught patients as necessary and with available resources.
    • Payment Collection: Collect payments, insurance co-pays, and prescription charges following clinic financial policies.
      • Proactively and confidently request a card on file, follow-up on patient balances, and ensure timely patient payments.
      • Clinic Coordination & Collaboration: Collaborate with the healthcare team to ensure seamless patient flow and efficient clinic operations, contributing to a positive and organized environment.
        • Manage patient reservations (online and walk-in) and registration, optimizing patient satisfaction and provider schedules.
        • Assist in scheduling specialist referrals as needed for patient follow-up.
        • Work with attention to detail in all tasks, navigating between multiple software systems to follow protocols established by our occupational health partners in support of our Employer Services team.
        • Front Desk Management:
          • Answer and direct phone calls in a professional and timely manner.
          • Keep the reception area organized and tidy, creating a welcoming environment for patients.
          • Perform various administrative duties, including photocopying, filing, and maintaining daily activity logs.
        Requirements

        Description of Primary Attributes

        General Development
        • Education: High School Diploma required.
        • Proactive and confident communicator (written and verbal). Foreshadows and elevates concerns as they arise, unafraid of professional directness both with colleagues and patients.
        • Detail-oriented with excellent organizational skills. Ability to juggle and prioritize multiple high-priority tasks and handle a fast-paced work environment.
        • Compassionate, authentic, and patient focused. Supports patients through kindness; demonstrating understanding for others and contributing to the creating a community of belonging.
        • Technically savvy: Proficient with Microsoft Office Suite or related software.
        • Effective communicator and cross collaborator: Ability to establish and maintain positive relationships with patients, team members, and stakeholders across the organization.
        • Excellent team player : You enjoy collaborating with others and being a part of a strong team dynamic.
        • Driven and self-motivated: Capable of working independently, possess a level of initiative and enthusiasm to help drive results. Actively identifying better ways of working. Uses resourceful to achieve the best outcomes for patients, the team, and the organization.
        • Strong analytical and problem-solving skills. Able to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
        • Trustworthy. Ability to maintain confidentiality and handle all patient information in accordance with HIPAA regulations.

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