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Executive Assistant/Office Manager

1 month ago

Draper, United States NEOGOV Full time
Salary: Depends on Qualifications

Location : Draper, UT

Job Type: Full-Time

Job Number: 00529

Department: Corp

Opening Date: 10/28/2024

About

The position is an in-office role at our Draper, Utah location.

NEOGOV is a proud SaaS leader in the Public Sector for HR, Recruiting, employee development, and management. Through the NEOGOV HR Suite, our passion is to bring efficient and more innovative solutions to public sector organizations. We are in business to serve the people who serve the people.

Do you like having your hands in a lot of different corporate initiatives? This position will be a multi-faceted role that requires an ability to work with a high level of autonomy. You will provide critical support to several members of our Executive team including our CEO and manage the daily operations of our Draper office.

It is a fantastic opportunity with high visibility and a variety of responsibilities to enable the office to operate in a more efficient and organized fashion.

What You Will do

Administrative Management:

  • Demonstrate strong organizational skills to remotely manage the CEO's schedule, travel, and task prioritization efficiently.
  • Exhibit proactive problem-solving and time management abilities to anticipate needs and respond promptly, even outside regular hours.
  • Possess excellent communication and coordination skills to organize and facilitate key meetings (Board, Executive, Logistics, Town Halls, All-Hands).
  • Display vendor management and multitasking capabilities to handle administrative tasks and manage external relationships.
  • Uphold discretion and confidentiality while coordinating with Private Equity owners and managing complex schedules for company meetings.
Office Management:
  • Demonstrate strong organizational and multitasking skills to ensure the office runs smoothly and efficiently.
  • Provide excellent customer service by welcoming guests, vendors, and job applicants professionally.
  • Maintain office and kitchen supplies, equipment functionality, and a clean, safe, and inviting environment.
  • Show budget management and expense tracking competencies by handling the Draper office's monthly finances.
  • Exhibit vendor management skills, coordinating with building management and outside service providers to maintain smooth operations.
Who You Are
  • Detail-oriented and proactive: Experienced in executive support, highly organized, and able to thrive in a fast-paced environment.
  • Tech-savvy: Highly proficient in Google Suite (Calendar, Docs, Sheets, Slides) and skilled at using technology to streamline tasks and improve communication.
  • Adaptable and energetic: Skilled at balancing diverse responsibilities, asking questions to clarify needs, and keeping operations smooth.
  • Independent and initiative-driven: Able to work with minimal supervision, confidently making informed decisions.
  • Positive and professional: Brings a proactive, positive attitude to contribute to an engaging and supportive office culture.
What You Have
  • 1-3 years in an executive assistant/ office manager capacity.
  • Must have proficiency with Google Suite of Products: Gmail, Calendar, Docs, Sheets, and Slides.
  • Confident working with multiple remote executives.
  • Managed daily operations of an office in previous positions.
  • Available to work in-office Monday through Friday.
What NEOGOV Offers
  • Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees
  • Generous PTO and Flex-Time off
  • Remote working opportunities
  • (401)K Matching
  • Autonomy to grow and find your career path with supportive leadership
  • Truly inclusive and diverse environment
  • 12-week Paid Parental Leave

NEOGOV does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

01

Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?
  • No
  • Yes


02

Are you comfortable working from the Draper office Monday-Friday?
  • Yes
  • No


03

How many years of experience do you have as an Office Manager/ Executive Assistant?

04

How many years of experience do you have with Google Suite (Gmail, Google Calendar, Google Docs/Sheets/Slides)?

Required Question