dos - administrative assistant ii

2 weeks ago

Tallahassee, Florida, United States State of Florida Full time

Requisition No: 848771

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000331

Pay Plan: Career Service

Position Number: 45000331

Salary: $34,320.00 - $37,902.00 annually

Posting Closing Date: 03/25/2025

Total Compensation Estimator Tool

Department of State

Administrative Assistant II

Division of Historical Resources

Office of the Division Director

Open Competitive

Minimum Qualifications:

  • Four years of clerical or administrative job-related experience. A bachelor's degree from an accredited college or university can substitute on a year-to-year basis for the required years of experience.
Preferences:
  • Experience organizing and tracking files
  • Experience running webinars
  • Experience managing contracts and/or grants
Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:
  • Coordinates all the administrative activities of the Director's Office and the Bureau of Historic Preservation. Routes and tracks forms for internal review. Ensures all mail is opened & distributed daily, office supplies are ordered in a timely manner and maintained in neat order, and other administrative functions for the Division as requested. Responsible for administration of office equipment maintenance; ordering and receiving supplies and furniture.
  • Assists in creating requisitions and purchase orders in MyFloridaMarketplace for the Director's Office and on behalf of the Bureaus as needed. Responsible for maintaining accurate files of all requisitions, purchase orders, contracts and other financial and budget information. Assists in the Division's property custodian duties as needed.
  • Assists with webinars, meeting preparation, and meeting conduct. Prepares and submits Florida Administrative Register legal announcements and other notices for Council/Committee/Division meetings. Acts as a webpage content publisher for the Division. Coordinates coverage for the Department of State front desk.
  • Acts as a Division liaison to the Department's Division of Administrative Services. Assists in the management of Division projects and assignments by providing analysis and research, monitoring and evaluating project status, and following up on items requiring attention.
  • Performs other work-related duties as required.
Knowledge/Skills/Abilities:
  • Knowledge of office procedures and practices,
  • Knowledge of contract or grant management
  • Knowledge of records retention practices,
  • Knowledge of standard office software.
CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location:

  • dos - administrative assistant ii

    3 weeks ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    DOS - ADMINISTRATIVE ASSISTANT II - 45000331Date: Mar 12, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 848771Agency: Department of StateWorking Title: DOS - ADMINISTRATIVE...

  • dos - administrative assistant ii - 45000331

    7 days ago

    Tallahassee, Florida, United States State of Florida Full time

    Requisition No: 848771 Agency: Department of StateWorking Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000331 Pay Plan: Career ServicePosition Number: 45000331 Salary:  $34,320.00 - $37,902.00 annually Posting Closing Date: 03/25/2025 Total Compensation Estimator ToolDepartment of StateAdministrative Assistant IIDivision of Historical...

  • Administrative Assistant II

    3 weeks ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    Administrative Assistant II - 77071078Date: Mar 12, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 848649Agency: Florida Fish and Wildlife Conservation CommissionWorking Title:...

  • administrative assistant ii

    4 days ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    ADMINISTRATIVE ASSISTANT II - SES - 42005293Date: Mar 27, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 849429Agency: Agriculture and Consumer ServicesWorking Title:...

  • ops administrative assistant ii

    5 days ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    OPS ADMINISTRATIVE ASSISTANT II - 64858315Date: Mar 24, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 849498Agency: Department of HealthWorking Title: OPS ADMINISTRATIVE...

  • administrative assistant ii

    5 days ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    ADMINISTRATIVE ASSISTANT II - SES - 60009491Date: Mar 24, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 849393Agency: Children and FamiliesWorking Title: ADMINISTRATIVE...

  • administrative assistant ii

    1 week ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    ADMINISTRATIVE ASSISTANT II - 80055635Date: Mar 13, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 848501Agency: Juvenile JusticeWorking Title: ADMINISTRATIVE ASSISTANT II -...

  • Administrative Assistant II

    2 weeks ago

    Tallahassee, Florida, United States State of Florida Full time

    Requisition No: 848649 Agency: Florida Fish and Wildlife Conservation Commission Working Title: Administrative Assistant II - 77071078 Pay Plan: Career Service Position Number: 77071078 Salary: 36,050.04 Posting Closing Date: 03/23/2025 Total Compensation Estimator Tool FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION OFFICE OF THE EXECUTIVE...

  • Administrative Assistant II Coordinator

    5 days ago

    Tallahassee, Florida, United States State of Florida Full time

    About Us The State of Florida's Department of Children and Families is a leading social services agency, working in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.Our Mission Our mission is to provide highly responsible...

  • administrative assistant ii

    5 days ago

    Tallahassee, Florida, United States State of Florida Full time

    Requisition No: 849393 Agency: Children and Families Working Title: ADMINISTRATIVE ASSISTANT II - SES - 60009491 Pay Plan: SES Position Number: 60009491 Salary: $1,128.63 - $1,923.08 Posting Closing Date: 03/30/2025 Total Compensation Estimator Tool The Florida Department of Children and Families (DCF) isthe state of Florida's social services agency....

  • administrative assistant ii

    4 weeks ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    ADMINISTRATIVE ASSISTANT II - 42003647 (FOR INTERNAL AGENCY EMPLOYEES ONLY)Date: Mar 3, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 847970Agency: Agriculture and Consumer...

  • ops administrative assistant ii

    5 days ago

    Tallahassee, Florida, United States State of Florida Full time

    Requisition No: 849498 Agency: Department of Health Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64858315 Pay Plan: Temp Position Number: 64858315 Salary: $17 per hour Posting Closing Date: 04/04/2025 Total Compensation Estimator Tool Florida Reimbursement Assistance for Medical Education| FRAME Administrative Specialist (AA II) Advertisement PN...

  • ops administrative assistant ii

    1 week ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    OPS ADMINISTRATIVE ASSISTANT II - 37979095Date: Mar 18, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 849195Agency: Environmental ProtectionWorking Title: OPS ADMINISTRATIVE...

  • ops administrative assistant ii

    2 weeks ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    OPS ADMINISTRATIVE ASSISTANT II - 71900113Date: Mar 18, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 848050Agency: Department of Law EnforcementWorking Title: OPS...

  • administrative assistant ii

    3 weeks ago

    Tallahassee, Florida, United States State of Florida Full time

    Requisition No: 847970 Agency: Agriculture and Consumer Services Working Title: ADMINISTRATIVE ASSISTANT II - 42003647 (FOR INTERNAL AGENCY EMPLOYEES ONLY) Pay Plan: Career Service Position Number: 42003647 Salary: $39,000.00 - $44,000.06 Posting Closing Date: 03/06/2025 Total Compensation Estimator Tool ADMINISTRATIVE ASSISTANT II FLORIDA DEPARTMENT OF...

  • administrative assistant ii

    1 week ago

    Tallahassee, Florida, United States State of Florida Full time

    Requisition No: 848501 Agency: Juvenile Justice Working Title: ADMINISTRATIVE ASSISTANT II - 80055635 Pay Plan: Career Service Position Number: 80055635 Salary: $1,462.60 Bi-weekly Posting Closing Date: 04/12/2025 Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support...

  • ops administrative assistant ii

    1 week ago

    Tallahassee, Florida, United States State of Florida Full time

    Requisition No: 849195 Agency: Environmental Protection Working Title: OPS ADMINISTRATIVE ASSISTANT II - 37979095 Pay Plan: Temp Position Number: 37979095 Salary: $19.00 per hour Posting Closing Date: 04/01/2025 Total Compensation Estimator Tool OPS Administrative Assistant II State of Florida Department of Environmental Protection Open Competitive Our...

  • ops administrative assistant ii

    2 weeks ago

    Tallahassee, Florida, United States State of Florida Full time

    Requisition No: 848050 Agency: Department of Law Enforcement Working Title: OPS ADMINISTRATIVE ASSISTANT II - 71900113 Pay Plan: Temp Position Number: 71900113 Salary: $17.33/hour Posting Closing Date: 03/20/2025 Total Compensation Estimator Tool OPS ADMINISTRATIVE ASSISTANT II INVESTIGATIONS & FORENSIC SCIENCE TALLAHASSEE REGIONAL OPERATIONS CENTER...

  • Administrative Specialist II

    2 days ago

    Tallahassee, Florida, United States Universal Strategic Advisors Full time

    Job Description Job Description Administrative Specialist II – OnsiteCompany:Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and...

  • administrative assistant ii

    2 weeks ago

    Tallahassee, Florida, United States My Florida Corp Defunct Full time

    ADMINISTRATIVE ASSISTANT II - 48000897Date: Feb 21, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 846497Agency: Department of EducationWorking Title: ADMINISTRATIVE ASSISTANT...