Executive Assistant, Corporate Governance

6 days ago

Charlottesville, United States CFA Institute Full time

Are you a detail-oriented professional with a passion for governance and high-level organizational support? Do you excel at managing projects, coordinating executive communications, and ensuring corporate governance standards are met? If so, we have an exciting opportunity for you to join our team as a Senior Executive Assistant, Corporate Governance (formal job title; Governance Analyst)

About the Role

As our Executive Assistant, Corporate Governance, you'll play a crucial role in the smooth operation of our Board of Governors and its committees. You'll be at the heart of board coordination, managing all aspects of meetings from scheduling and venue arrangements to document preparation and communication with board members. This dynamic role is perfect for a proactive, organized, and highly professional individual who can balance the demands of a fast-paced environment while handling sensitive and confidential information with absolute discretion.

This position will be based in Charlottesville, with hybrid working possibilities. Successful candidates should be based within commutable distance to the Charlottesville office.

Key Responsibilities

  • Board & Committee Coordination: Organize and manage all board and committee meetings, including scheduling, venue setup, catering, and technology needs.
  • Document Preparation: Prepare, distribute, and manage all board materials-including agendas, minutes, reports, and presentations-to ensure timely, accurate information is provided for all meetings.
  • Stakeholder Communication: Serve as the central communication link between board members, executives, and external stakeholders, ensuring effective information flow and timely follow-ups.
  • Compliance & Records: Maintain accurate records of board proceedings and decisions and ensure that all board actions comply with governance standards and company policies.
  • Event Planning: Organize board-related events such as annual retreats and strategy sessions, managing every detail to support a seamless experience.
  • Onboarding Support: Assist in the onboarding of new board members, providing the resources and training they need to understand their roles and responsibilities.
What We're Looking For
  • Educational and experience: Bachelor's Degree or equivalent experience with 5+ years in a professional office environment with senior leadership, C suite and/ or board interaction.
  • Technical Skills: Strong MS Office Suite skills, and ability to quickly learn web-based tools (e.g., Diligent, Cvent, Concur).
  • Attention to Detail: A meticulous approach to managing documents, schedules, and action items.
  • Critical Thinker: Ability to ask insightful questions and provide thoughtful solutions, not just follow instructions.
  • Communication & Interpersonal Skills: Outstanding verbal, listening, and written communication abilities, with the ability to work effectively across teams and levels.
  • Professionalism: Comfortable handling highly confidential matters with discretion and calm, even in high-pressure situations.
What You'll Bring

A polished, composed, and dedicated personality who thrives under pressure and can manage competing priorities with grace and agility. You're a natural problem solver, a strong communicator who can take initiative and you genuinely care about maintaining the highest standards of corporate governance.

Why Join Us?

This is your chance to make a meaningful impact by supporting the crucial governance functions of our organization. We offer a collaborative team environment, you will be given a lot latitude, and have plenty of exposure within this exciting role.

This opportunity is open to internal and external candidates. CFA Institute is committed to the professional development of its employees; first / full consideration will be given to internal candidates.

About CFA Institute

CFA Institute are the global leader in investment excellence and ethics. With nearly 200,000 charterholders across 160 markets, we drive professional growth, ethical behavior, and better markets. We care about our employees' well-being, offering industry-leading benefits like:
  • Comprehensive health coverage for you and your family
  • Generous leave and time off
  • Competitive retirement plans
  • Flexible work options
  • Wellness, education, and support programs


If you feel this opportunity could be the next step in your career, we encourage you to click "Apply" and complete our three-minute application.

Be part of a team committed to putting investors first and growing economies. Follow us @CFAInstitute on LinkedIn and X.

We are an Equal Opportunity Employer. CFA Institute prohibits both discrimination and harassment with regard to all identifying characteristics: any individual employee, group of employees, or prospective employee on the basis of race, color, national origin, citizenship or immigration status, religion, creed or belief, age, marital or partnership status, marital or family status, care giver status, pregnancy and maternity, sexual and other reproductive health decisions, physical abilities/qualities, disability, sexual orientation, gender, gender identity or expression, predisposing genetic characteristic, military or veteran status, status as a victim or witness of domestic violence or sex offense or stalking, unemployment status, infectious disease carrier status, migrant worker status, educational background, socio-economic status, geographic location and culture or any other basis protected by applicable law. This policy impacts all aspects of employment, including but not limited to, recruitment, hiring, compensation, training, development, promotion, demotion, layoff, recall, furlough, transfer, leave of absence, and dismissal. This is a global policy that applies to all CFA Institute employees, regardless of location.

If, due to a disability or current medical condition, you need an accommodation or assistance to complete a job application, you can request one at any stage of the recruitment process. Please send an email to humanresources@cfainstitute.org noting the accommodations or assistance you are requesting. Please do not include any medical or health information in this email. We will review your request and contact you to discuss the possible options and arrangements. We will try our best to provide you with an accommodation or assistance that meets your needs and respects your preferences.

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