UT Austin R2 Gear Up Administrative Assistant

2 months ago

Lufkin, United States Lufkin Independent School District Full time
Position Type:
Gear Up/Administrative Assistant

Date Posted:
9/24/2024

Location:
001 LUFKIN HIGH Job Title: Administrative Assistant, UT GEAR UP
Reports to: GEAR UP Site Coordinators
Date Revised: 09/24/2024
Dept./School: Assigned Campus
Primary Purpose:

The Administrative Assistant provides overall administrative support for
the UT Austin Reset and Reimagine (R2) GEAR UP - Lufkin ISD sites, including
program coordination and staff support. Qualifications:
Education/Certification:
High school diploma or GED
Secretarial training preferred

Special Knowledge/Skills:
Detail-oriented, be deadline driven
Possess strong oral and written communication skills, interpersonal skills and
problem-solving skills
Excellent organizational skills and be able to multi-task in a busy environment
Must be able to work autonomously and in a team environment with a collaborative
focus
Have a strong proficiency in Google Drive and be adept at working with individuals
from diverse socio-economic backgrounds
Proficient skills in typing, use of calculator and other office equipment
Ability to use personal computer and software to develop spreadsheets, data bases,
and do word processing
Knowledge of bookkeeping procedures preferred
Strong organization, communication, and interpersonal skills
Bilingual, preferred

Experience:
Three years secretarial experience in a school setting preferred Major Responsibilities and Duties
1.Provide support for programming for the GEAR UP sites, including ordering
supplies, planning for and helping to execute parent sessions, chaperoning field
trips, and organizing special events.
2. Organize and manage the routine work activities in the GEAR UP office.
3. Assist with GEAR UP reporting requirements including: obtaining data, verifying
student paperwork, and executing the appropriate accounting processes to
maintain compliance with federal reporting requirements.
4. Coordinate college visits and other field trips for GEAR UP, including:
coordinating transportation, organizing payment for lunch, confirming
itineraries, and arranging for visits to special programs.
5. Coordinate meetings for site personnel, including those with IPSI, Central Office,
the Chamber of Commerce, and other potential community partners.
6. Coordinate the logistics for GEAR UP personnel training as well as other
professional development opportunities, including scheduling, reserving space,
registration, securing technology, and transportation as needed.
7. Facilitate or provide support for various events and functions as requested or
assigned.
8. Complete a broad variety of administrative tasks for the program, including:
managing calendars, data entry, completing expense reports, composing and
preparing correspondence, arranging complex and detailed travel plans.
9. Receive incoming calls, take reliable messages, and route to appropriate staff and
assist other departments with incoming calls.
10. Process and track requisitions and purchase orders for the GEAR UP program
including all Federal compensatory education and grant.
11. Process and track travel vouchers and check requests.
12. Maintain records and permission to pay sheets for grant staff.
13. Maintain and reconcile budget sheets.
14. Maintain additional budget data required by grants, Federal programs and State
Comp Ed.
15. Receive and process material orders purchased through all Federal Programs,
grants and Comp Ed.
16. Assist the GEAR UP site coordinator(s) with preparation of Federal and grant
reports.
17. Assist the GEAR UP site coordinator(s) with special projects, proposals and reports.
18. Regular attendance; must be willing and able to report to assigned work site on a
regular basis according to an established work schedule.
19. Prepare and submit necessary forms using financial accounting software for all
stipend and extra duty pay.
20. Prepare and submit transportation requests.
21. Submit registration forms and assist with travel arrangements.
22. Maintain confidentiality of information.
23. Promote collegiality and a positive work environment.
24. Perform other duties and responsibilities as assigned by the Supervisor.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Lifting to 50 pounds.
Travel: Occasional in-district travel in personal vehicle.
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Additional Job Information: Applying for this posting places your name in a pool of applicants who wish to be considered for this position. All applications will be reviewed. Not all applicants will be interviewed.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required

FMLA regulations require all employers to post the updated FMLA notice.

LISD reserves the right to not fill positions if it is determined by the Superintendent to not be in the best interest of the district.

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