Administrative Assistant

17 hours ago

Zion, United States A Safe Place Full time

Job Type

Part-time

Description

Empowering Lives. Building Futures. Fostering Growth.

At A Safe Place, we're united by a mission to empower survivors of domestic violence and human trafficking. For over 48 years, we've been a beacon of hope in Lake County, offering comprehensive programs that promote healing, resilience, and independence.

Our Zion Housing Department supports permanent residents with services that foster stability, independence, and an enhanced quality of life. We promote community integration through engaging activities, advocacy, and education on essential life skills.

Join us in creating a community of strength, resilience, and change, where every survivor finds hope and opportunity.

Your Role: Part-time Housing Administrative Assistant

As the Housing Administrative Assistant, you'll provide essential administrative and clerical support to the Zion Campus Team, ensuring the smooth operation of housing programs and enhancing the quality of service for residents.

Key Responsibilities:

  • Waitlist Management: Assist the Director with client communications, scheduling, assessments, and application processing.
  • Service Coordination: Schedule client appointments for supportive services.
  • Administrative Duties: Process requests, order supplies, and manage paperwork, logs, and grant-related data.
  • Client Engagement: Handle inquiries and address client needs.
  • Data Management: Maintain case files, perform grant-related bookkeeping, and complete data entry.
  • Professional Conduct: Engage clients authentically, maintain boundaries, and adhere to ethical standards.
  • Team Collaboration: Work effectively as part of the team.
  • Training: Complete IM+CANS certification and 40-hour Domestic Violence training within the first month; complete Safe Zone, Mandated Reporter, and other required trainings within 60 days.
  • Participation: Attend mandatory meetings, training, and team activities, and take on additional tasks as needed.
Requirements

What You'll Bring:
  • High School Diploma (GED).
  • Bilingual Spanish proficiency required.
  • 2+ years of administrative experience, with Excel proficiency.
  • Experience in crisis intervention, case management, or advocacy.
  • Strong trauma-informed skills, communication, and conflict resolution abilities.
  • Ability to develop and present client programs using technology.
  • Cultural competence and adherence to professional ethics (e.g., NASW Code of Ethics).
  • Familiarity with electronic medical records is a plus.
  • Proficiency in Microsoft Office, Outlook, and Teams.
  • Effective time management, organizational, and prioritization skills.
  • Commitment to supporting survivors and fostering a violence-free society.
  • Familiarity with domestic violence dynamics and survivor challenges.
What You'll Experience:
  • Working Hours: Monday-Friday, 9:00 AM to 5:00 PM; must be available on Wednesdays.
  • Additional Hours: 3.5 hours weekly assisting staff as needed, totaling 19.5 hours per week.
  • Work Environment: Professional office settings and secure shelters.
  • Physical Requirements: Lift up to 20 pounds, navigate stairs, and move freely across facilities.
  • Service Commitment: 70% direct service (60% for supervisors).
  • Team Engagement: Active participation in 70% of staff meetings.
  • Holiday Shifts: Commitment to 2-4-hour shifts during holidays, if required.
  • Travel: May include role-specific travel for outreach and training.
  • Transportation: Reliable vehicle, valid driver's license, and active auto insurance required.
Compensation & Benefits:
  • Hourly Rate: $20-$25 per hour, paid bi-weekly (26 pay periods annually).
  • Compensation Factors: Based on grant funding, skills, experience, and expertise.
  • Part-Time Benefits: While benefits are not included, the role provides valuable experience and flexibility.
Why Join Us?
  • Be a part of a mission-driven team transforming lives daily.
  • Contribute to fostering independence and stability for survivors.
  • Gain professional experience in a compassionate, collaborative environment.

Commitment to Inclusion:
A Safe Place is an equal opportunity employer, celebrating diversity and providing reasonable accommodations for individuals with disabilities.

Salary Description

$20-$25 Hourly

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