Office Associate

2 weeks ago


West Palm Beach, United States Avestix Group Full time

Company Description

AVESTIX is a forward-thinking investment firm located in West Palm Beach, FL. As a woman-led company, we embody the principles of innovation, integrity, and excellence. Our focus is on redefining the landscape of alternative investment firms and providing unparalleled opportunities for qualified and institutional investors. With a commitment to trust and accountability, we bring a unique perspective to the investment community and foster an environment where innovation thrives.

Role Description

This is a full-time on-site role for an Office Associate at AVESTIX Group. The Office Associate will be responsible for day-to-day administrative tasks, including but not limited to answering phones and providing clerical assistance, organizing files, and scheduling/updating appointments as needed. The role will require working closely with team members (both on-site and remotely) to ensure smooth operations and provide excellent support to clients and partners.

Responsibilities

  • Organize office and assist team members in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Create and update client and contact records ensuring the accuracy and validity of information
  • Schedule and plan meetings and appointments as needed
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with suppliers, customers, and colleagues
  • Perform receptionist duties when needed

Qualifications

  • Strong communication and customer service skills
  • Experience in administrative assistance and office administration
  • Proficiency in Microsoft Office and GSuite
  • Previous working knowledge of HubSpot is preferred
  • Attention to detail and ability to multitask
  • Excellent organizational and time management skills
  • Ability to work independently and as part of a team
  • Experience in the financial industry is a plus
  • Bachelor's degree in Business Administration or related field


  • West Palm Beach, United States Intelligent Office Full time

    Williams Lea is hiring for a Office Services Associate for our West Palm Beach office to work Monday to Friday 6:00 am to 10:00 pm! Pay : $17 hourly Benefits : Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug) 401k Retirement Savings Plan Including Employer Match Paid Time Off (PTO) Life Insurance Paid...


  • West Palm Beach, United States PrideStaff Full time

    Office Associate Needed! Shift/ Hours: Monday - Friday 8:00 AM-5:00 PM - Pay Rate: $14-18 /hr. Location: Palm Beach County. Experience: 6 months PrideStaff, a nationally recognized staffing company, has been given an opportunity to assist multiple Office Associate, Associate, Office Clerk, Office, Staff, Business Services, Staffing


  • West Palm Beach, United States Williams Lea Full time

    Williams Lea is hiring for an Office Services Associate for our West Palm Beach Office office to work Monday to Friday 8:00 am to 5:00 pm! Pay: $16.50 hourly Benefits: * Medical * Dental * Vision * 401k * PTO * Life Insurance * Prescription Drug Plan * Flexible Spending Account * Domestic Partner Benefits * Commuter Benefits * Company Provided...


  • West Palm Beach, United States Williams Lea Full time

    Williams Lea is hiring for a Office Services Associate for our West Palm Beach office to work Monday to Friday 6:00 am to 10:00 pm! Pay: $17 hourly Benefits: * Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug) * 401k Retirement Savings Plan Including Employer Match * Paid Time Off (PTO) * Life Insurance * Paid...


  • West Palm Beach, Florida, United States Office Depot General Full time

    Overview At Office Depot and Office Max our Bench General Manager will have ownership and drives the overall customer and sales service culture within the location. The Bench General Manager will:Have accountability for managing sales performance and identifying sales opportunities. Develop overall store strategies and tactics to achieve sales, service and...


  • West Palm Beach, United States Office Depot General Full time

    Overview At Office Depot and Office Max our Bench General Manager will have ownership and drives the overall customer and sales service culture within the location.  The Bench General Manager will:   Have accountability for managing sales performance and identifying sales opportunities. Develop overall store strategies and tactics to achieve sales,...

  • Building Engineer

    1 month ago


    West Palm Beach, United States Vanderbilt Office Properties Full time

    Company: Vanderbilt Office Properties LLCJob Description: A commercial office building has an immediate opening for a dedicated Building Engineer.Date: February 2024Position title: Building EngineerJob status: Non-exempt, Full-time positionThe objective of the position: Preventative maintenance of equipment, respond to work orders for plumbing, lighting,...

  • Building Engineer

    1 month ago


    West Palm Beach, United States Vanderbilt Office Properties Full time

    Company: Vanderbilt Office Properties LLCJob Description: A commercial office building has an immediate opening for a dedicated Building Engineer.Date: February 2024Position title: Building EngineerJob status: Non-exempt, Full-time positionThe objective of the position: Preventative maintenance of equipment, respond to work orders for plumbing, lighting,...

  • Warehouse Associate

    3 weeks ago


    West Jordan, United States Pacific Office Automation Full time

    We are currently seeking a Warehouse Associate at our office in Salt Lake City, UT. Qualified candidates will be able to lift 50 lbs. and be able to effectively multi-task. Familiarity with the office machine industry and OMD software is highly desir Warehouse Associate, Warehouse, Associate, Manufacturing

  • Office Assistant

    1 day ago


    West Palm Beach, Florida, United States teamworkonline Full time

    The RoleProvides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.Company Overview:Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality...


  • Palm Bay, United States Office Depot Full time

    Job DescriptionAt Office Depot Inc., the Retail Sales Advisor is a part-time role providing exceptional customer service by performing duties as cashier, provides logistics support, stocking, restocking, down stocking, inventory control, cleaning the store, and protecting company assets. The Retail Sales Advisor will quickly build and maintain customer...

  • Building Engineer

    6 hours ago


    West Palm Beach, United States Vanderbilt Office Properties , LLC Full time

    Company: Vanderbilt Office Properties LLC Job Description: A commercial office building has an immediate opening for a dedicated Building Engineer. Date: February 2024 Position title: Building Engineer Job status: Non-exempt, Full-time position The objective of the position: Preventative maintenance of equipment, respond to work orders for plumbing,...

  • Front Office Manager

    12 hours ago


    West Palm Beach, Florida, United States Canopy by Hilton West Palm Beach Downtown Full time

    Job SummaryTheFront Office Manageris fully responsible for all aspects of the Front Desk, coordinates the Front Office activities of the Hotel and resolves problems arising from guest complaints, reservation and room assignment activities, and unusual requests and inquiries by performing the following duties personally or through subordinate supervisors....


  • West Palm Beach, United States SPS North America Inc Full time

    Job DetailsLevelExperiencedJob LocationEIMFL - West Palm Beach, FLPosition TypeFull TimeJob CategoryCustomer ServiceDescriptionJob Title: Client Services AssociateReports To: The Client Services Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.Job Overview:The Client Services Associate provides...


  • West Palm Beach, United States H&R Block Full time

    **510388BR** **Title:** Accelerated Tax Associate **Our Company** **:** At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a connected culture, valuing diversity and inclusion and making everyone feel...


  • WEST PALM BEACH, United States H&R Block Full time

    **510391BR** **Title:** Accelerated Tax Associate **Our Company** **:** At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a connected culture, valuing diversity and inclusion and making everyone feel...


  • West Palm Beach, United States Gemaire Distributors, LLC Full time

    Job DescriptionJob Descriptionin HVAC equipment? The Counter Sales Associate is responsible for our sales counter at one of ourestablished wholesale HVAC distributorships. The ultimate goal of this role is to provide strong customerservice in a sales oriented setting.Duties and Responsibilities• Represent GEMAIRE as a leader in the industry ensuring...


  • West Palm Beach, United States Norton Museum of Art Full time

    Job Details:Position Title: Development Officer for Individual Giving.Status: Full-time, Exempt.Reports to: Director of Individual Giving.Department: Development.Job Purpose:The Development Officer for Individual Giving is a member of the Individual Giving team and oversees gift stewardship, solicitation, and reporting programs that enhance and strengthen...


  • West Palm Beach, United States Eraclides Gelman Full time

    Job DescriptionJob DescriptionThe largest Workers’ Compensation Defense firm in the Southeast seeks a talented attorney for our West Palm Beach office.We are looking to mentor associates who are bright, hard-working, have strong communication skills, and want to work in an active and engaging practice. We strongly believe in training and promoting from...

  • Sales Associate

    4 weeks ago


    West Palm Beach, Florida, United States Richemont Full time

    At Cartier North America, We are proud to employ talent from many different backgrounds, experiences, and identities. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence. We continue to work towards creating a workforce that represents the diversity of our clients and our...