Business Development Assistant

3 weeks ago

New York, United States JMS Talent Acquisition LLC Full time
This role is hybrid remote and be located in DC or NYC.

The Business Development Assistant will provide project and administrative support to the Business Development Team including helping to assemble pitch or marketing collateral materials, tracking practice experience items, preparing directory submissions, and handling logistics for sponsorships and conferences. The Business Development Assistant also provides support to the full Marketing Department as needed.

Responsibilities include, but are not limited to:

  • Assisting with pulling practice materials, attorney bios, and other marketing collateral for clients and client prospects.
  • Assisting with the development, editing, and production of PowerPoint presentations and other custom marketing materials.
  • Assisting transactional BD team members with league table experience data.
  • Serving as the primary source for collection of transactional deal descriptions eligible for internal communications.
  • Assisting with logistics for sponsorships and conferences.
  • Assisting with coordination of submissions to legal directories (e.g., Chambers, Legal 500) and subsequently entering or updating matters in the experience database.
  • Assisting with general research requests as required, including lateral and competitive intelligence research.
  • Assisting with tracking of business development activities, including data entry and maintenance of the Firm pitch tracking database.
  • Under guidance from BD team members, creating new records and making changes to Content Library custom experience pieces.
  • Serving as the primary liaison with the Business Resource Center and Office Services Departments for the creation of marketing materials in service centers.
  • Preparing and processing invoices, bills, and expense reports.
  • Providing administrative support including setting up meetings, booking conference rooms, and copying meeting materials.
Qualifications:
  • Four-year college degree or equivalent experience.
  • Minimum of one year work experience in a similar administrative support role preferred.
  • Proficiency in Windows operating systems and Microsoft Office Suite and/or related software.
  • Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
  • Strong proofreading, editing, and problem-solving skills.
  • Ability to prioritize and manage time effectively and meet time sensitive deadlines.
  • Ability to work as part of a cohesive, multi-functional team for a variety of tasks.
  • Ability to maintain a high level of confidentiality.
  • Proven reliability, dependability, and motivation.
  • Excellent organization and communications skills, both oral and written.
  • Ability to handle a variety of tasks simultaneously.
  • Exceptional client service, both internal and external.
  • Flexibility to work additional hours, as necessary.

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