Medical Office Supervisor
4 days ago
Pulmonary Medicine Associates (PMA) has been treating patients in the greater Sacramento area for over 50 years and is a unique and exciting place to work. With specialties that include critical care, infectious disease, palliative care, pulmonology, pediatric pulmonology, sleep medicine and travel medicine, we are a busy practice with over 70 providers and 3 outpatient clinic locations in the greater Sacramento area. PMA currently has an Office Supervisor position available to work at our Napa clinic. Please visit our website at www.pmamed.com to learn more.
Duties Include:
• Oversees outpatient clinic as assigned and helps with staff development.
• Evaluates operations staff performance and recommends merit increases, promotions, and disciplinary actions with the guidance of the Clinical Operations Manager.
• Assess team member needs for scope of role, development needs, succession planning and clinic outcomes: create and promote development plans accordingly.
• Lead regular team meetings, resolve conflict when needed, motivate employees and foster a culture of communication that promotes employee retention with the guidance of the Clinical Operations Manager.
• Work with MA and Clinical Operations Manager to ensure smooth running of the clinic.
• Maintain office supply inventory
• Assist inpatient providers with administrative documentation.
• Processes All Death Certificates for the Office
• Keep the schedules full at all times for the clinic
• Bronchoscopy scheduling and Authorizations
• Handle physician questions and concerns with their schedules
• Handling of Mail and Interoffice Correspondence
• Assisting with other projects and administrative tasks, as needed.
• Supervises fee, credit and collection procedures.
• Helps with training of new employees & training with new computer upgrades.
• Manages Drug Rep lunches to the calendar
• Manages coordination with Drug Samples for the physicians.
• Assists patients with check and check out process along with the MA.
• Reviews clinical inbox and updates as required.
• Answers phones and makes same day and future patient appointments in Athena according to clinician protocol.
• Monitors "missing tickets", follows up with physician and drops claims per PMA protocol.
• Sends out patient summary letter via portal or mail.
• Performs related work as assigned.
Requirements
• Knowledge, Skills and Abilities:
• Medical Assistant certification strongly preferred.
• Three years of related experience in a medical environment, including supervisory/lead experience, required.
• Knowledge of computer systems and applications.
• Skill in gathering, analyzing and interpreting information.
• Skill in written and verbal communication.
• Ability to exercise initiative, problem-solving, decision-making.
• Ability to establish priorities and coordinate work activities.
• Strong customer service skills and ability to establish and maintain effective working relationships with other employees, physicians, patients and the general public.
• Strong detail orientation and ability to examine documents for accuracy and completeness.
• Ability to maintain confidentiality of sensitive information.
Typical Physical Demands: Requires prolonged sitting, some bending, stooping and stretching. Requires being able to lift up to 50lbs. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.
Typical Working Conditions: Medical Clinic Environment. Potential exposure to communicable diseases through contact with potentially infectious materials common to a clinic environment. May be exposed and OSHA guidelines to minimize exposure risk. Occasional evening or weekend work.
Salary Description
$32.45-$38.51
-
Office Manager
1 week ago
Napa, United States System Soft Technologies Full timeJob Title/Position: Office Manager Location: Napa, CA (onsite) Reports To: Executive Director/Administrator JOB DESCRIPTION SUMMARY The Office Manager is responsible for coordinating all office activities including medical records, data entry, maintaining patient records, preparing for all meetings, coordinating all telephone calls and maintaining...
-
Medical Billing Coordinator
4 weeks ago
Napa, California, United States Vision Integrated Partners Full timeJob OverviewVision Integrated Partners is seeking an experienced Medical Billing Coordinator to join our team in patient financial services. In this role, you will be responsible for the collection, posting, and management of patient account payments. You will submit claims to insurance companies, follow up on claims, and work with patients to resolve...
-
Communications Supervisor
1 month ago
Napa, California, United States Department of State Hospitals Full timeJob Description and DutiesUnder the supervision of the Chief of Police or designee, the Communications Supervisor is responsible for assigning work to communications personnel, assisting with the 24-hour operation of the communications center, and performing various administrative and related responsibilities as assigned.Key Responsibilities:Assigning work...
-
Nursing Shift Supervisor
1 month ago
Napa, California, United States Providence Health & Services Full timeNursing Shift Supervisor Job SummaryWe are seeking a skilled Nursing Shift Supervisor to join our team at Queen Of The Valley Medical Ctr. As a key member of our healthcare team, you will be responsible for coordinating patient care services and support services on evenings, nights, weekends, and holidays.Key Responsibilities:Coordinate patient care services...
-
Registered Nurse
1 month ago
Napa, United States Incredible Health Full timeHospitals on Incredible Health are actively hiring and accepting applications in the Napa, CA area for the following position: Registered Nurse - House Supervisor. Nurses with experience in any of the following areas are strongly encouraged to apply: Assistant Nurse Manager, CNO, Charge, Clinical Nurse Coordinator, Director, Manager, Supervisor, or VP. ...
-
Senior Clinical Laboratory Supervisor
2 days ago
Napa, California, United States Department of State Hospitals Full timeOverview">This Senior Clinical Laboratory Supervisor position is located within the Department of State Hospitals, where we are dedicated to providing exceptional patient care and services.">Salary Information">The estimated annual salary for this position ranges from $85,000 to $120,000 depending on qualifications and experience.">Job Description">We are...
-
House Supervisor RN
2 months ago
Napa, United States Providence Health & Services Full timeThe Nursing Shift Supervisor provides coordination, resource distribution and direction for patient care services and all support services on evenings, nights, weekends and holidays. This position ensures the continuing coordination of operations consistent with the goals of the organization. By collaborating with all members of the health care team, assists...
-
Office Technician
4 weeks ago
Napa, California, United States Department of Veterans Affairs Full timeJob Description and DutiesThis is an exciting opportunity to work with the California Department of Veterans Affairs, where we proudly serve California's 1.6 million veterans. We advocate with purpose and passion every day for our state's veterans and their families, connecting them to their earned benefits. Our organization offers a range of services, from...
-
Medical Specialist
5 days ago
Napa, California, United States North Bay Regional Center Full timeAbout the PositionThis part-time role provides medical evaluations and recommendations as a member of the interdisciplinary team. The successful candidate will work under the general direction of the Intake Department Manager, performing various medical functions, educating staff, families, and professionals in the community, providing the medical component...
-
House Supervisor RN
4 weeks ago
Napa, United States Providence Full timeDescription The Nursing Shift Supervisor provides coordination, resource distribution and direction for patient care services and all support services on evenings, nights, weekends and holidays. This position ensures the continuing coordination of operations consistent with the goals of the organization. By collaborating with all members of the...
-
Senior Medical Transcriber
4 weeks ago
Napa, California, United States Department of State Hospitals Full timeJob SummaryThe Department of State Hospitals – Napa is seeking a highly skilled Senior Medical Transcriber to supervise staff in the Transcription section of the Health Information Management Department. This full-time, permanent position will be responsible for overseeing the transcription of medical and other materials from dictated sources.Key...
-
Shift Supervisor
4 weeks ago
Napa, California, United States AutoZone Full timeAs an AutoZone Shift Supervisor, you will play a key role in leading company initiatives and ensuring maximum productivity. You will be responsible for training high-performing AutoZoners in a safe environment, driving sales, controlling expenses and shrink, and remaining compliant with company procedures.You will exceed customer expectations by delivering a...
-
Nursing Shift Supervisor
4 weeks ago
Napa, California, United States Providence Health & Service Full timeThe Nursing Shift Supervisor provides coordination, resource distribution, and direction for patient care services and all support services on evenings, nights, weekends, and holidays.This position ensures the continuing coordination of operations consistent with the goals of the organization.By collaborating with all members of the health care team, assists...
-
Medical Transcription Specialist
1 week ago
Napa, California, United States Department of State Hospitals Full timeJob Description and DutiesThe Department of State Hospitals-Napa, Health Information Management Department is seeking a full-time, permanent Medical Transcriber to join their team. This position involves transcribing reports such as psychiatric evaluations, medical clinical reports, comprehensive psychological reports, and other types of reports.The ideal...
-
Medical Training Specialist
4 weeks ago
Napa, California, United States Trinchero Family Estates Full timeJob Summary:The Contract Manufacturing - Sourcing Specialist is responsible for supporting the sourcing activities of contract manufacturing goods and services. This role involves ordering, invoicing, and supplier performance process management.Key Responsibilities:Supplier selection and relationship managementCommercial aspects including contracts and...
-
Medical Doctor
2 weeks ago
Napa, United States CompHealth Full timeJust down the road from the protected historic districts, home to some of northern California's finest Victorian homes, you will find visually stimulating contemporary architecture. Minutes from many safe and comfortable neighborhoods are the popular Main Street 'Restaurant Row,' the West End, and the Oxbow District. As the premier staffing agency with...
-
Front Office Agent
4 weeks ago
Napa, United States HYATT Hotels Full timeSummary: Welcome to the Alila Napa Valley, j ust minutes from downtown St. Helena, CA, our hotel is surrounded by the pristine home vineyards of the Beringer Estate, Alila Napa Valley will offer guests a curated travel experience in the heart of California's Wine Country. The hotel features award-winning design by renowned design team Yabu Pushelberg using...
-
Physician - Parttime
1 week ago
Napa, United States North Bay Regional Center Part time $74 - $104Company Overview:Promoting Opportunities, Supporting ChoicesAt North Bay Regional Center we believe that all people with developmental disabilities should have the same opportunities as are available to all other citizens. As one of the 21 nonprofit Regional Centers throughout California, we offer a comprehensive program supporting the needs of our...
-
Wine Laboratory Specialist
4 weeks ago
Napa, California, United States TWE Global Full timeJob SummaryWe are seeking a highly skilled Wine Laboratory Specialist to join our team at TWE Global. As a key member of our laboratory team, you will be responsible for performing daily analytical analysis required for production needs, including grape, must, finished wine, and bottled wine analysis, monitoring, and tracking fermentations, monitoring and...
-
Nurse Assistant
4 weeks ago
Napa, United States PACS Inc Full timeBecome familiar with the facility's administrative structure as introduced in the pre-training orientation session. •Use the wristband or photo card file to identify residents before administering treatments, serving meals, etc., as necessary. •Report all accidents and incidents you observe on the shift that they occur. •Use only authorized...