Secretary
3 weeks ago
Secretary
Job Summary:
We are seeking an organized, proactive, and professional Secretary to support the daily operations of our team. The ideal candidate will be a skilled multitasker with excellent communication abilities and a strong sense of discretion and reliability. The Secretary will manage clerical tasks, coordinate schedules, and provide general administrative assistance to ensure the office runs smoothly and efficiently.
Key Responsibilities:
- Administrative Support: Assist executives and team members by handling daily administrative tasks, including answering phone calls, taking messages, and directing inquiries to the appropriate person.
- Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements; maintain and organize schedules to optimize time management.
- Communication: Serve as a point of contact for internal and external communications; draft and distribute emails, memos, and other correspondence as needed.
- Office Coordination: Order office supplies, maintain office equipment, and ensure the workspace remains organized and professional.
- Data Entry and Database Management: Input and update data accurately; ensure that all records are up-to-date and compliant with company policies.
- High school diploma or equivalent required; Associate's degree or secretarial certification preferred
- Strong proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent organizational skills and attention to detail
- Strong verbal and written communication skills
- Ability to manage time effectively and work independently
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