Administrative Assistant Wahiawa

2 months ago

Wahiawa, United States Federal Maintenance Hawaii Inc Full time

Overview

The Administrative Assistant’s purpose is to provide administrative support to ensure our client’s requirements are fulfilled in a manner consistent with the company’s core values.

Job Duties

  • Monitor cleaning chemicals, restroom supply, & equipment inventories at various FM supply locations
  • Keep all FM supply storage facilities stocked, organized and clean
  • Conduct weekly inventory checks, reorder supplies and coordinate receiving of deliveries
  • Know location and product lines of all vendors and keep vendor price lists current, negotiate prices
  • Ensure all supplies and equipment are prepared in the main office prior to the start of each job
  • Proposal preparation, contact customers & employees to schedule jobs, contact customers for credit card payments, log performance stats.
  • Ensure employees have access passes, keys to buildings, and vans are ready and available (current safety, registration & ins docs)
  • Receive, log and track any “Request Time Off” forms and other employee requests related to payroll
  • Answer phones, assist visitors, maintain laundry for various teams, etc.
  • Organize and administer employee paychecks
  • Additional duties as assigned

Experience

  • 1-2 years of experience in a fast paced office environment
  • Able to type at least 40 wpm
  • Strong communication and interpersonal skills
  • Proficient with Microsoft Office
  • Working knowledge of commercial janitorial chemicals (Preferred)
  • Experience at working both independently and in a team-oriented, collaborative environment.

Requirements

  • Valid driver’s license
  • Strong planning and organizational skills with the ability to accomplish multiple tasks on time with accuracy and minimal supervision.
  • Federal and State background clearance

Pay Rate

Starting at $21.00 (based on experience)

Benefits

  • Dental Insurance
  • Health Insurance
  • PTO
  • Vision Insurance

Job Type/Shift:

  • Full-time, Monday - Thursday , 8:30am - 5:00pm, and Friday 8:00am - 4:30pm.

Starting Pay: $21.00/hour

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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