Administrative/ Project Assistant

3 weeks ago

Alexandria, United States MPR Associates Full time


Administrative/ Project Assistant

Job Locations

US-VA-Alexandria

Job ID

2023-1385

Category

Non-Engineer

Overview

MPR Associates, Inc. (MPR), a thriving multi-discipline, specialty engineering services and consulting firm, is seeking a capable and motivated Administrative/ Project Assistant for MPR's Alexandria, VA office. If you are seeking a unique, challenging, and rewarding career opportunity, MPR may be the right company for you.

Founded in 1964, MPR has a wide and growing client base in the fields of power and energy, federal services, and health and life sciences. We work throughout the United States as well as internationally. Headquartered in Alexandria, Virginia, we also have offices in East Lyme, Connecticut, and Burlington, Massachusetts. MPR makes challenging projects successful, delivering safe and reliable technical solutions across the entire project or product life-cycle to benefit our clients and society as a whole. We hire the best and brightest, which results in a high-performance culture built on trust and respect, making MPR an exceptional place to work.

General Job Description

This position provides technical and administrative support to a group of engineers providing technical services to clients. The ideal candidate is self-motivated and will accomplish assigned tasks while simultaneously seeking out additional ways their individual skills support the engineering organization. The candidate will possess strong skills in writing, multi-tasking, adapting to various personalities and dynamics of a team, as well as a high level of interest and engagement in the industries in which MPR works. The candidate will find technical, analytical, and engineering work interesting and will excel at written and verbal communication.

Duties/Responsibilities

  • Collaborating with project teams in thedrafting and research for written technical deliverables (proposals and technical reports) as well as curating, reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, meeting minutes, agendas, presentations, and other deliverables. Formatting includes extensive work with advanced Word and Excel, including but not limited to styles, macros, pivot tables, etc.
  • Supporting and coordinating activities across all levels of the organization, including monthly meetings, project coordination, business materials, and yearly business planning.
  • Interfacing with clients to ensure smooth progression of projects.
  • Working closely with senior personnel regarding oversight of projects within the technical area. This includes tracking and reviewing project status, maintaining detailed records, and formatting any project-related data.
  • Archiving, managing, and entering data into MPR's in-house opportunity and project management database (MAPS).
  • Interfacing with MPR's in-house electronic document management system (EDMS).
  • Providing occasional reception coverage answering telephone calls, greeting visitors, directing calls to the appropriate person, and requests for information.
  • Basic administrative functions to include: photocopying, scanning documents, shipping, maintaining schedules, coordinating travel, preparing expense reports, and other duties as assigned.
Experience
  • College degree desired.
  • Four (4) years experience in a professional services environment or similar fast-paced environment preferred.
Qualifications
  • This position must meet Export Control compliance requirements, therefore a "US Person" as defined by 22 C.F.R * 120.15 is required. "US Person" includes US Citizen, lawful permanent resident, refugee, or asylee.
Skills - Software
  • High degree of proficiency in MS Office (Word, Excel, PowerPoint, Project, and Outlook).
  • Experience using AutoCAD, Python, and/or SharePoint a plus.
  • Proficient in Adobe Acrobat Professional or similar PDF software.
  • Basic proficiency in Visio preferred.
  • Basic proficiency in Photoshop or similar image manipulation program.
  • Advanced scheduling and calendar management.
Skills - Personal
  • Strong self-leadership, with the ability and motivation to identify areas where they can be of assistance and where process improvements can be made.
  • Strong time management and customer service skills.
  • Ability to effectively communicate (both verbally and written) in a courteous and professional manner.
  • Strong questioning attitude and the ability to accept that in others.
  • Attention to detail with a high degree of accuracy while working independently with minimum supervision.
  • Demonstrated capacity to manage multiple tasks simultaneously and quickly adjust to changing priorities and deadlines.
  • Outstanding organizational and interpersonal skills with the ability to interface with multiple levels of management. Consistently and proactively interact with project teams to complete necessary work.
  • Ability to follow both written and verbal instructions while taking ownership of the task at hand, asking for clarification, and communicating regularly.
  • Flexible, motivated, resourceful, and organized in a multi-functional role.
  • Motivated to expand skills and knowledge, as well as tackle new problems and take on new responsibilities.
  • Solid proofreading skills.

MPR Associates, Inc. is an equal opportunity and affirmative action employer, who participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, religion, age, disability, veteran's status, sexual orientation, gender identity, genetic information or any other classification as required by applicable laws. MPR is a certified Virginia Values Veterans (V3) employer.

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