Police Records Clerk

4 weeks ago

New Haven, United States City of New Haven Full time
PRIMARY FUNCTIONS

This is highly responsible and specialized clerical work within the Records Room and Property Room of the Department of Police Service. Work involves the performance of duties which require attention to detail and accuracy in filing and recording information.

Work is performed independently under general supervision. Performance is reviewed by the Unit Supervisor, who along with other supervisory personnel available to answer questions or resolve problems. There is extensive communication with the public, city agencies, and police employees utilizing computers and telephones.

Note hours of work cover 24/7 operations:

8 am - 4 pm

4 pm - 12 am

12 am - 8 am

Shifts are bid by seniority per bargaining agreement.

TYPICAL DUTIES AND RESPONSIBILITIES

  • Initiates and maintains proper files on all arrested persons using standard department recording methods.
  • Performs warrant checks via manual and automated systems.
  • Enters information into in-house and state computer systems relative to arrested and wanted persons in accordance with standard procedure.
  • Handles requests from persons seeking information held within the Records Unit in accordance with law and regulations.
  • Uses standard office equipment to include: microfilming machines, copier, facsimile, typewriter, and computer terminal.
  • Files, maintains and retrieves information from department information system.
  • Uses department radio communication system.
  • Reviews incoming Case Incident Reports filed by field personnel before entry into department informational system.
  • Records records of dispositions on court cases.
  • Performs related work as required.
EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from standard high school and 1 - 3 years office experience; or any equivalent combination of training and experience, including high school graduation, which provides the following knowledge, skills and abilities:

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES
  • Ability to learn operational procedures.
  • Ability to perform tasks consistent with learned procedures.
  • Ability to communicate calmly, effectively and courteously with the public as well as others within the law enforcement profession.
  • Ability to write clearly and legibly.
  • Ability to work rotating shifts.
  • Ability to carry out oral and written instructions correctly.
  • Ability to type and file information accurately.
  • Ability to check and be responsible for own work.
  • Ability to keep all matters confidential.
  • Skill in typing accurately.
  • Ability to learn software specific to assignment
NECESSARY SPECIAL REQUIREMENTS
  • Must obtain and maintain COLLECT certification as a condition of employment.
The Connecticut On-Line Law Enforcement Communications Teleprocessing (COLLECT) System is utilized throughout Connecticut to access valuable online State and Federal law enforcement resources.

The COLLECT system is the statewide criminal justice system that is dedicated to the law enforcement and criminal justice agencies in the State of Connecticut.

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a General Fund, "Tested" position.

This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees..

Bargaining agreements available to review HERE.
General Funded hires into this class are not covered by Social Security and will not pay Social Security taxes. They instead participate in the City Pension; the employee contribution rate is 9% of pay.

Employment is contingent upon the successful completion of: (1) an extensive pre-employment background check performed to determine COLLECT eligibility, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City's Drug Free Workplace Policy*, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly and submit information as outlined above, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.
Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

Conclusion

To apply for this opportunity:
  • Complete your User Registration. You are encouraged to save your Applicant Profile for future use.
  • You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting.
  • MAKE SURE the job you are applying for is named at the top of the page as you review your application
  • Review or modify your application for that position
  • Click "Ready to Send App" or the "Send" tab; read page and click the attestation
  • Click "Send to City of New Haven"
  • You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION"
  • You will also receive an email and text, if a number was provided, confirming your submission
  • If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov

Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.

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