Event and Hospitality Manager

3 weeks ago

Los Angeles, United States SourcePro Search, LLC Full time
Event and Hospitality Manager
What You'll Do:

As the Event and Hospitality Manager, you will be responsible for managing events and hospitality functions across our Denver or Los Angeles office, as well as other nationwide locations. Your key responsibilities will include:

  • Pre-Production Tasks:

    • Budgeting, site visits, vendor RFPs, production schedules, and issue resolution.
  • Event Execution:

    • Coordinating and executing tasks for successful event and hospitality execution, considering financial and time constraints.
    • Maintaining accurate records for all events, hospitality functions, and event travel.
    • Managing event-related lists (contacts, attendees, sponsors, volunteers) and collaborating with marketing teams for guest lists, name tags, and other event needs.
    • Coordinating on-site elements for events and hospitality functions such as setup, signage, registration, F&B, tech requirements, cleanup, trade show support, etc.
    • Executing flawless virtual events from start to finish, including event creative, calendaring, back-end tech support, etc.
  • Hospitality Management:

    • Coordinating with other departments (facilities, reception, office services) to ensure procedures are followed for in-office events and timely notifications are provided to the necessary departments and buildings where events will be hosted.
    • Managing hospitality in our Florida offices and other locations, including day-to-day requests for meetings, firm-wide food and beverage service, coffee, and kitchen supplies in all offices.
What You'll Bring:
  • Experience:

    • Proven experience as an Event Manager, successfully executing multiple events simultaneously in different cities.
    • Strong knowledge of the food and beverage industry, with experience in menu creation for meetings and events nationwide.
    • Experience managing a team is required.
    • Experience in creating and reconciling budgets is preferred.
    • Law firm experience is a plus.
  • Skills:

    • Strong communication and writing skills, including interaction with C-suite individuals, and experience managing coordinators and vendors.
    • Familiarity with working across multiple time zones and with team members in various locations.
    • High proficiency in MS Office, PowerPoint, Excel, and web-based programs such as Vuture (similar to Eloqua or Marketo), Zoom/Microsoft Teams.
    • Graphic design skills in Canva (or similar tools like Photoshop) are preferred.
    • Well-organized and highly proficient at multitasking.
    • Team-oriented individual who is a self-starter, good problem solver, and calm under pressure.
    • Ability to lift up to 40 pounds.
  • Availability:

    • This role may require early mornings, late evenings, and weekend hours as needed for events.
    • Travel is required, both locally and nationally to our other offices.
Salary:

The expected salary range for this position is between $70,000 and $105,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

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