Human Resources Assistant

3 weeks ago

Edina, United States Twin Cities Pain Clinic Full time

Position Title: Human Resources Assistant

Supervisor: Director of Human Resources

FLSA Status: Non-Exempt

Mission:

To provide our patients and community the most innovative and breakthrough treatment options to improve overall health and wellness.

Values:

Patient Experience

Innovation

Integrity

Teamwork

Job Summary:

The Human Resources Assistant works under the supervision of the Director of Human Resources on a variety of HR duties, including, but not limited to:

  • Supports the recruitment process by updating job descriptions, posting position openings internally and externally, reviewing applicant qualifications, scheduling and conducting telephone screens, scheduling formal interviews for hiring managers, gathering and filing interview documents, and follow up communications with candidates and hiring managers.
  • Supports the onboarding process by completing reference checks for viable candidates, extending job offers to applicants, obtaining signatures on job offer letters/bonus offer letters/job descriptions, scheduling new hire orientation, creating personnel files, generating new hire training checklists for managerial personnel, notifying Operations personnel to complete IT onboarding tasks, assigning and monitoring online training for new hires, initiating background studies, ordering supplies and making welcome bags for new hires.
  • Assists with preparation for and/or presentation of new hire orientation as requested.
  • Sends out benefits enrollment reminders to new hires and notifies new hires of eligibility to participate in 401(k) plan.
  • Tracks employee performance review due dates and sends reminders to managerial personnel regarding the completion of 30-60-90 Day and Annual Performance Reviews.
  • Assists with completion of Verification of Employment (VOE) documents.
  • Supports HR team with the planning/managing of internal and external events, as well as the administration of recognition and appreciation opportunities. Sends out work anniversary emails and coupons. Orders and disperses 90-Day fleece jackets.
  • Completes termination notices and initiates exit interviews. Re-files personnel files following terminations.
  • Provides clerical support to the HR department; scans and files documents as needed.
  • Maintains confidentiality of all records, conversations, documents related to employment, benefits, etc.
  • Assists with answering HR-related inquiries from employees.
  • Supports HR-related training programs, workshops, and seminars. Continuously learns the latest HR best practices to improve workplace efficiency.
  • Provides support to the HR team as needed.
  • Performs other duties as assigned.

Supervisory Responsibility:

  • This position has no supervisory responsibilities.

Qualifications:

  • Associate’s or Bachelor’s degree strongly preferred; or any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
  • Prior experience with applicant screening and hiring processes required; previous HR experience preferred.
  • Experience working in confidential environments.

** Skills & Abilities:**

  • Strong oral and written communication skills with an exceptional ability to listen.
  • Outstanding interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • High level of energy and the ability to build and maintain relationships.
  • Ability to self-manage, show initiative, and problem solve; excellent self-discipline and patience.
  • Ability to prioritize; excellent organizational skills and attention to detail.
  • Proficient in utilizing standard office equipment including computers; basic knowledge of Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint; proficient in or able to quickly learn HRIS and talent management systems.

**** ** Work Environment:**

While performing the duties of this job, the employee regularly works in an office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is occasionally required to walk; sit; use hands to grasp or handle objects, tools, or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Compensation & Work Schedule:

  • Full-time: 40 hours per week
  • Day Shift Monday – Friday; no evenings or weekends.
  • A competitive benefits package including medical, dental, vision, disability, and life insurance, 401(k) plan, PTO time, paid holidays, and HSA plan is offered.

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