Administrative Assistant I

2 months ago

Sturgis, United States Blue Star Partners, LLC Full time

Job Title: Administrative Assistant I
Location: Santa Rosa, CA – Local candidates only, required to be onsite
Period: 06/03/2024 to 12/14/2024 **
**Hours/Week: 40 hours
Rate: $20/hr (Hours over 40 will be paid at Time and a Half)
Contract Type: W-2, temp to perm potential

**
Scope of Services:**

Provides clerical support to a smaller department or group of individuals or works in conjunction with other clerical staff to support a work area or division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling.

**
Role, Responsibilities, and Deliverables:**

  • Provide clerical support by performing tasks such as data entry, filing, and maintaining records.
  • Assist with phone coverage, including answering and directing incoming calls in a professional manner.
  • Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards.
  • Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials.
  • Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area.
  • Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance.
  • Professional handling of incoming calls and effective communication with internal and external stakeholders.
  • Preparation of reports and documents that meet quality standards and contribute to informed decision-making.
  • Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively.
  • Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness.

**
Experience:**

  • Proficiency in one to two software programs, such as Microsoft Office Suite, is required.
  • Prior experience in providing clerical support or administrative assistance is preferred.
  • Strong organizational skills and attention to detail are essential for success in this role.
  • Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders.
  • Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment.

_
To apply, please submit a resume outlining your relevant experience.
_ Short-listed candidates will be expected to complete a Blue Star Partners Bio.

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