Executive Assistant

5 days ago

Addison, United States Beacon Hill Full time

Job Title: Executive Assistant to Senior Executive

Job Description:

We are seeking a highly skilled and self-sufficient Executive Assistant to provide comprehensive support to a senior executive. This role requires someone with exceptional organizational and communication abilities, who can manage complex schedules, travel arrangements, and maintain confidential records with the highest level of professionalism. The ideal candidate is polished, proactive, and capable of working seamlessly with multiple internal teams and high-level clients.

Responsibilities:

  • Manage and optimize executives' calendars, including coordinating and scheduling meetings across multiple time zones.
  • Arrange and coordinate travel plans, including booking flights, accommodations, transportation, and handling itinerary changes as needed.
  • Handle expense reporting and reimbursement submissions in a timely and accurate manner.
  • Maintain and update database information, ensuring data accuracy and easy retrieval for reports or team use.
  • Draft, proofread, and edit a variety of documents, ensuring clear communication and alignment with company standards.
  • Manage heavy scheduling needs, balancing priorities across numerous internal teams.
  • Serve as a liaison between executives and internal teams, ensuring seamless communication and alignment.
  • Actively anticipate executives' needs, "reading between the lines" to prioritize and address tasks independently.

Qualifications:

  • A minimum of 4 years of experience as an Executive Assistant, preferably supporting senior-level executives.
  • Exceptional written and verbal communication skills, with strong proofreading and editing abilities.
  • Proficiency in calendar and travel management software, as well as Microsoft Office Suite and database tools.
  • Highly organized and detail-oriented, with the ability to manage multiple priorities effectively.
  • Polished and professional demeanor, with experience working directly with high-level clients.
  • Demonstrated ability to work independently, anticipate needs, and solve problems proactively.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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