Administrative Assistant

3 weeks ago

Columbia, Missouri, United States Stephens College Full time

Job Type

Full-time

Description

This position provides administrative support to the The Children's School at Stephens College (CSSC) and the Education Program.

Responsibilities to The Children's School at Stephens College (CSSC):

  • Provide administrative support for The Children's School, including responding to inquiries, arranging tours, managing enrollment process, maintaining student files, supporting the CSSC teachers and director, collecting and managing data, and interaction for parental support.
  • Purchase and maintain all supplies for The Children's School and college program.
  • Prepare check requests and reconcile expense reports.
  • Assist with maintaining budget records and report updates to the CSSC Director and Education Department.
  • Plan and prepare materials for program meetings (students and CSSC) and events.
  • Answer phone and prepare written and electronic correspondence with CSSC families.
  • Order, pick-up snacks, and coordinate lunch for the Children's School.
Responsibilities to the Education Program:
  • Provide administrative support for the Director of Teacher Certification, including maintaining certification files, tracking students from date of entry into the Certification programs, assisting with Department of Elementary and Secondary Education (DESE) reports and correspondence.
  • Assist with maintaining budget records and report updates to the Education Program Chairs.
  • Answer phone and prepare written and electronic correspondence with Education students.
  • Plan and prepare materials for program meetings and events.
  • Coordinate program meetings with the Dean's calendar.
  • Organize and maintain digital and physical workspace.
  • Other tasks as assigned.
Requirements

Education/Skill Requirements:
  • 2-3 years of administrative experience.
  • Strong interpersonal and communication skills.
  • Highly organized and detail-oriented.
  • Ability to multi-task, problem solve, and work in a fast-paced environment.
  • Proficient in Microsoft Office software.
  • A working knowledge of office and computer equipment.
  • Social media skills that help devise and implement ideas for marketing campaigns.
Founded in 1833, Stephens College is the second-oldest women's college in the United States, dedicated to providing innovative, experiential, and career-focused education across various disciplines. Located in Columbia, Missouri, Stephens College continues to be a leader in women's education, fostering a community where students are empowered to lead, innovate, and excel. The college also provides flexible, co-educational master's degrees and certificates for working professionals, and is home to a co-educational Conservatory for the Performing Arts.

Ranked (over and over again) as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia - conveniently located approximately 100 miles from both Kansas City and St. Louis - has it all: big-time college sports, film, music and arts festivals, a high-energy arts community, amazing recreation, and a great downtown with lots of places to eat, shop, snack and check out the latest bands. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including our own Children's School ).

Be a part of this amazing community of innovative thinkers, doers and dreamers.

Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or status as a veteran.

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