Current jobs related to Administrative Assistant I/II - Rohnert Park - City of Rohnert Park, CA
-
Water System Operator I/II/III
4 days ago
Rohnert Park, United States City of Rohnert Park, CA Full timeSalary : $61,876.44 - $91,637.04 Annually Location : Rohnert Park, CA Job Type: Full-Time Job Number: WSO I-III Oct 2024 Department: Public Works Division: Utilities Opening Date: 10/03/2024 FLSA: Non-Exempt The Position The City of Rohnert Park is recruiting for a Water System Operator to join the Water Production Division of the Public Works Department....
-
Administrative Assistant
3 days ago
Rohnert Park, United States Sonoma State University Full timeNWIC Document Processor & Administrative Assistant (Administrative Support Assistant, Level I), Part-time, Temporary, Hourly, Multiple OpeningsJob No: 537843Work Type: StaffLocation: SonomaCategories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Part Time, Telecommute eligible (work onsite as scheduled and/or as...
-
Police Lieutenant
1 day ago
Rohnert Park, United States Sonoma State Full timePolice Lieutenant (Administrator II) Job No: 544478 Work Type: Management (MPP) Location: Sonoma Categories: MPP, At-Will, Full Time, Safety, On-site (work in-person at business location)Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter, resume, and response to the...
-
Water Distribution Operator II-III
4 days ago
Rohnert Park, United States City of Rohnert Park, CA Full timeSalary : $61,876.44 - $91,637.04 Annually Location : Rohnert Park, CA Job Type: Full-Time Job Number: WDOII-III Oct 2024 Department: Public Works Opening Date: 10/03/2024 FLSA: Non-Exempt The Position The Utilities Division of Public Works is recruiting for a Water Distribution Operator II or III position (depending on qualifications). This recruitment will...
-
Mechanic I/II/III
2 days ago
Estes Park, United States GovernmentJobs.com Full timeGovernment Jobs - Full-Time - $54,837.00 - $92,894.00 Annually Join our Team! Public Works is seeking a Mechanic I/II/III. For more information about our community or working for the Town of Estes Park please see our employment brochure here . This position is Open Until Filled with a first review date of June 13th. Applications received after that date will...
-
IT Systems Administrator II
4 days ago
College Park, United States Axiom Consultants Full timeJob DescriptionJob DescriptionPosition Objective: Axiom is seeking an IT Systems Administrator II to support the Center for Satellite Applications and Research task within NESDIS at NOAA.Job Description:Assist in prioritizing projects and tasks.Monitoring the IT helpdesk and coordinating ticket resolution.Ensuring Puppet configuration automation of Linux...
-
Family Therapist I-II
4 days ago
Overland Park, United States Cornerstones of Care Full timePosition: Functional Family Therapist I-II (Sign-on Bonus $2,500)Location: Overland Park, KansasSalary: $48,000.00 - $53,000.00Sign-on Bonus: $2,500.00RESPONSIBILITIES: Functional Family Therapist I and II reports to a Functional Family Clinical Manager and will be part of a collaborative, supportive, close-knit team, that works with youth and families in...
-
Executive Administrative Assistant
4 days ago
Rohnert Park, United States Traditional Medicinals Full timeSUMMARYThe Executive Assistant to our Executive Leadership Team (ELT) will work closely with the CEO and seven-person Executive Leadership Team to provide administrative support. This onsite position also supports the organization by providing services and resources needed to allow executives to focus on delivering greater impact. This position reports to...
-
Executive Administrative Assistant
4 days ago
Rohnert Park, United States Traditional Medicinals Full timeSUMMARYThe Executive Assistant to our Executive Leadership Team (ELT) will work closely with the CEO and seven-person Executive Leadership Team to provide administrative support. This onsite position also supports the organization by providing services and resources needed to allow executives to focus on delivering greater impact. This position reports to...
-
Executive Administrative Assistant
2 days ago
Rohnert Park, United States Traditional Medicinals Full timeJob DescriptionJob DescriptionSUMMARYThe Executive Assistant to our Executive Leadership Team (ELT) will work closely with the CEO and seven-person Executive Leadership Team to provide administrative support. This onsite position also supports the organization by providing services and resources needed to allow executives to focus on delivering greater...
-
Sales Administrative Assistant
4 days ago
Rohnert Park, United States Clearwater Living Full timeAre you passionate about serving seniors? Do you want to be part of a team that strives to create experiences that celebrate our seniors?Clearwater at Sonoma Hills is a premier luxury senior living community in Rohnert Park and is looking for a Sales Assistant to join the team!Clearwater Living associates enjoy great benefits: Excellent benefits...
-
Sales Administrative Assistant
4 days ago
Rohnert Park, United States Clearwater Living Full timeAre you passionate about serving seniors? Do you want to be part of a team that strives to create experiences that celebrate our seniors?Clearwater at Sonoma Hills is a premier luxury senior living community in Rohnert Park and is looking for a Sales Assistant to join the team!Clearwater Living associates enjoy great benefits: Excellent benefits...
-
Sales Administrative Assistant
4 days ago
Rohnert Park, United States Clearwater at Sonoma Hills Full timeAre you passionate about serving seniors? Do you want to be part of a team that strives to create experiences that celebrate our seniors? Clearwater at Sonoma Hills is a premier luxury senior living community in Rohnert Park and is looking for a Sales Assistant to join the team! Clearwater Living associates enjoy great benefits: Excellent...
-
Executive Assistant II
4 days ago
Menlo Park, United States eTeam Full timeJob: Executive Assistant II Duration: 6 Months Location: Remote - PST and CST ONLY Pay Rate: $40/hr. W2Job Description: The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders...
-
Rohnert Park, United States City of Rohnert Park, CA Full timeSalary: $32.64 - $43.80 Hourly Location : Rohnert Park, CA Job Type: Part-Time Temporary Job Number: PT LAT PSD Sept 2024 Department: Public Safety Department Opening Date: 09/27/2024 FLSA: Non-Exempt The PositionRP DEPARTMENT OF PUBLIC SAFETY MISSION STATEMENT: Dedicated to working collaboratively with the community to maintain trust and safety by providing...
-
Administrative Assistant
3 days ago
Park Ridge, United States PCMI Corporation Full timeWho We Are PCMI (Policy Claim Management International) is a fast-growing, leading provider of integrated software for Extended Warranty Management and Finance and Insurance (F&I) administration. We are a SaaS company that operates in a fast paced, entrepreneurial environment. Our 3 teams located in the US, Poland, and Thailand work collaboratively around...
-
Property Underwriter
5 days ago
Overland Park, United States Zurich NA Full timeProperty Underwriter (Level I or Level II) 119847 Zurich gives you the tools and support to construct a rewarding career in the Insurance industry. We are looking for a Property Underwriter (Level I or Level II) to work out of our Chicago office. We will also consider talent based in our offices located Minneapolis (Edina) or Kansas City (Overland Park)....
-
Administrative Secretary
2 days ago
Rohnert Park, United States Nelson Connects Full timeAdministrative Secretary Youare an organized, detail-oriented professional with supervisory experience and a commitment to excellence in administrative and customer service roles. This position pays:$26-$28/hr Location:Santa Rosa (Full time on-site) What you will be doing: Supervising two Senior Administrative Assistants, ensuring efficiency and high-quality...
-
Medical Office Assistant I
3 days ago
Rego Park, New York, United States NYULMC Full time**Job Summary:**We are seeking a highly organized and detail-oriented Medical Office Assistant I to join our team at NYULMC. As a Medical Office Assistant I, you will be responsible for providing exceptional patient care and administrative support to our physicians and staff.Key Responsibilities:Greet patients professionally and check them in for their...
-
Administrative Support Specialist
7 days ago
Rohnert Park, California, United States H&R Block Full timeWe are seeking a highly organized and communicative individual to join our team as an administrative assistant.Job SummaryThe ideal candidate will possess excellent communication skills, be able to multitask, and maintain a high level of accuracy in their work.ResponsibilitiesWelcome clients and ensure a seamless experience throughout their visit.Manage...
Administrative Assistant I/II
1 week ago
Location : Rohnert Park, CA
Job Type: Full-Time
Job Number: PW Admin Asst. Dec 2024
Department: Public Works
Opening Date: 12/24/2024
Closing Date: 1/17/2025 5:00 PM Pacific
FLSA: Non-Exempt
The Position
The City of Rohnert Park is seeking an Administrative Assistant to join our Public Works Department, which includes Utilities, Capital Improvements, and General Services. This position will perform a variety of professional and complex administrative duties in support of the daily operations of the department, including updating the department web page, interacting with customers and navigating them to the correct person, creating spreadsheets and maintaining databases, and creating and tracking contracts, service agreements, maintenance records and employee training records. The ideal candidate is a detail oriented individual with strong computer skills and experience using Microsoft Word, Excel and Access who enjoys working in a fast-paced environment providing excellent customer service. Experience working in a municipal Public Works or similar department is desirable.
The position will be filled based on qualifications at one of the following levels:
Administrative Assistant I: $4,580.10 - $5,567.16 monthly
Administrative Assistant II: $5,055.64 - $6,145.10 monthly
TO APPLY:
To be considered for this opportunity, please visit "Job Opportunities" at www.rpcity.org for an online application and the required supplemental questionnaire. Work history must include all employment for the last ten years. All applications will be screened for completeness and possession of minimum qualifications. Applications will be reviewed in detail to identify the most qualified candidates to proceed in the recruitment process.
PLEASE NOTE:You may submit a resume or other relevant documents to further describe your qualifications; however, "See Resume" will NOT meet the requirements to submit a complete application, including employment history, or be accepted in lieu of responses to supplemental questions.
If you need assistance applying online, please click on the Application Help/FAQ's link:
www.governmentjobs.com/home/faq
DEFINITION
Under general supervision, performs a variety of administrative, secretarial, and office support duties of considerable complexity requiring thorough knowledge of the department, its procedures, and operational details; provides administrative support to management, departmental staff, commissions, and committees; composes and prepares correspondence using considerable judgment in content and style; performs skilled word processing, data entry, and typing; provides information to the public and staff; provides assistance for a wide variety of assignments related to administration of budgets, contracts, research projects, and department programs; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by professional or management personnel. Functional or technical supervision may be provided by technical, professional, or management staff. May function as a lead by assigning and reviewing the work of support staff.
CLASS CHARACTERISTICS
Administrative Assistant I: This is the entry-level class in the Administrative Assistant series. Initially under close supervision, incumbents with general administrative experience perform work in a variety of work assignments in support of a Department Head or management staff. As knowledge and experience are gained, the work becomes more varied, and is performed under more general supervision. Positions at this level usually perform most of the duties required of the positions at the journey-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.
Administrative Assistant II: This is the journey-level class expected to exercise initiative and a high degree of independent judgment and tact in the performance of assigned duties. Employees at this level are required to be fully trained and knowledgeable in the operations, procedures, and policies related to the assigned area(s) of responsibility.
Positions in the Administrative Assistant class series are flexibly staffed and positions at the Administrative Assistant II level are normally filled by advancement from the Administrative Assistant I level after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class. This class is distinguished from the Office Assistant class in that the former performs the more difficult and complex administrative work and may provide lead supervision over lower-level support staff.
Ideal Candidate
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Provides administrative support to managers and departmental staff by assisting with duties of a complex nature.
- Schedules and/or coordinates meetings, seminars, conferences, and training sessions for department staff; acts as meeting and/or committee secretary including preparing agendas and informational packets, setting up the room, and taking and transcribing minutes for assigned boards and commissions.
- Assists or administers assigned department projects and/or programs, including the department's budget, as assigned by management staff, and department training coordination; provides assistance to department staff in various research and department-related projects.
- Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics, including for the department's training program coordination, the department's budget, and budgets related to programs in assigned area; checks and tabulates standard mathematical or statistical data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
- Composes, types, edits, and proofreads a variety of complex documents, including forms, memos, contracts, administrative, statistical, financial, and staff reports, and correspondence for department staff from rough draft, handwritten copy, verbal instructions, or from other material using a computer; inputs and retrieves data and text using a computer terminal; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections.
- Prepares and processes reports, forms, contracts, and records, such as the department's budget, requests for payments, purchase orders, invoices, requests for proposals, bid packages, contracts and agreements, drafts of hearing notices, draft resolutions, notices of determination, and mailing lists for public hearing items.
- Manages and tracks the routing of a variety of documents, including coordinating the tracking of bidding and contracting processes; assisting with plan review distribution; and using tracking systems to coordinate billing and payment.
- Screens calls, visitors, and incoming mail; receives and responds to calls received by the department; provides information to the public, including contractors and vendors, by phone or in person to ensure contract compliance and an understanding of department and City policies and procedures; listens to questions and interprets and applies regulations, policies, procedures, systems, rules, and precedents according to existing guidelines; responds to citizen and staff inquiries and complaints; refers citizens to the appropriate department source; coordinates or resolves problems of a moderate nature when appropriate.
- Develops and implements file, index, tracking, and record-keeping systems; researches records within areas of assigned responsibility to prepare reports and provides follow-up information to customer and staff inquiries.
- Maintains department files in accordance with the City's adopted records retention and management schedules.
- Assists in managing the City's website and social media accounts; may assist with software implementation and ongoing accuracy of system data.
- Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files; and may maintain departmental website and intranet site.
- Monitors and orders office and other related supplies; prepares, processes, and tracks purchase requisitions for services and materials; receives vendor invoices; prepares request for payment for department head approval; may collect fees and issue permits.
- Acts as a department representative within community groups to relay or obtain relevant information regarding departmental activities.
- Coordinates and integrates department services and activities with other City departments and outside agencies.
- Operates a variety of standard office equipment, including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, and multi-line telephones; may operate other department-specific equipment.
- May make presentations or give tours to groups of employees and the public; drives a City vehicle to deliver documents.
- May assist in the training of new or temporary staff; coordinate safety program/meetings.
- May be assigned to coordinate department specific training, facilitate training arrangements, ensure training compliance is met, and maintain department training records and calendars.
- Maintains calendars and makes meeting arrangements; schedules meetings between City staff or between City staff and other groups or organizations; arranges for necessary set-up and materials to be available at meetings.
- Performs other duties as assigned.
- Provide outstanding and friendly customer service.
- Create and maintain a respectful and collaborative working environment.
- Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
- Demonstrates care for the organization, customers, and coworkers.
- Perform work of the highest quality possible.
- Practice and encourage initiative and innovation to improve the workplace.
KNOWLEDGE OF:
- Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
- Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
- Modern office administrative and secretarial practices and procedures, including the use of standard office equipment.
- Business letter writing and the standard format for reports and correspondence.
- Principles and practices of data collection and report preparation.
- Computer applications related to the work, including word processing, web design, database, and spreadsheet applications.
- Business mathematics and basic statistical techniques.
- Record keeping principles and procedures.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
- Perform responsible administrative support work with accuracy, speed, and general supervision.
- Provide varied and responsible office administrative work requiring the use of tact and discretion.
- Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
- Interpret, apply, and explain administrative and departmental policies and procedures.
- Respond to and effectively prioritize multiple phone calls and other requests for service.
- Compose correspondence and reports independently or from brief instructions.
- Make accurate mathematical, financial, and statistical computations.
- Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Establish and maintain a variety of filing, record-keeping, and tracking systems.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Operate modern office equipment including computer equipment and specialized software applications programs.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Administrative Assistant I:
Equivalent to completion of the twelfth (12th) grade supplemented by college-level coursework and/or technical training in secretarial science and/or office administrative support and one (1) to two (2) years of increasingly responsible administrative work experience. Additional specialized clerical training including proficiency in applicable computer programs is desirable.
Administrative Assistant II:
Equivalent to completion of the twelfth (12th) grade supplemented by college-level coursework and/or technical training in secretarial science and/or office administrative support and three (3) years of increasingly responsible administrative work experience. Additional specialized clerical training including proficiency in applicable computer programs is desirable.
LICENSES AND CERTIFICATIONS:
- Ability to obtain a valid California Driver's License by time of appointment and a satisfactory driving record may be required for some positions.
Additional Information
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Some assignments may require operating a vehicle to visit different City sites for business. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions. Some positions may occasionally have direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
CALPERS RETIREMENT: Per the Public Employees' Pension Reform Act (PEPRA), effective 1/1/13, new-hire employees will be in the Misc. 2% at Age 62 retirement formula with a 3-year final compensation. Employees must contribute 50% of the normal cost rate to CalPERS, which is currently 6.25%.
Medicare Taxes are withheld, but the City does not participate in Social Security.
MEDICAL INSURANCE: Employees may select from Kaiser, REMIF, or Sutter health plans. The City contributes a set credit amount based on coverage level.
DENTAL & VISION INSURANCE: City provides Delta Dental and VSP (vision) insurance at no premium cost to employee and eligible dependents.
HOLIDAYS: 12.5 paid holidays per year.
ANNUAL LEAVE PROGRAM: 12.67 hrs/month accrual for paid time off. Accrual schedule increases with service. The maximum Annual Leave cap is 500 hours.
ADDITIONAL BENEFITS: City-paid $50,000 life insurance policy and $1000 for dependents, Short-Term Disability Insurance, Long-Term Disability Insurance, Employee Assistance Program, Education and Tuition Reimbursement Program, Bilingual Pay, Dependent Care Assistance Program, Health Care Tax Free Dollar Account Program, Catastrophic Leave Program, and free use of the City's Sports Center and lap swim in the City's swimming pools. Employees may purchase supplemental life insurance, participate in deferred compensation program and join in a credit union. The City is a non-smoking workplace.
EMPLOYEE UNIT: This position is in the Rohnert Park Employees' Association Unit. Positions in this unit that are Exempt under the Fair Labor Standards Act (FLSA) receive 50 hours of Administrative Leave.
For further details about the benefits offered, please
01
What is your philosophy on customer service?
02
Please describe your most challenging customer service experience. Include the steps you took to resolve the issue and the final outcome.
03
What do you consider the top three qualities an administrative assistant should have?
04
Have you ever been employed with the City of Rohnert Park? If yes, please list dates of employment and the department(s) you worked in.
Required Question