Office Manager

3 weeks ago


Gaithersburg, United States Caliber Collision Centers Full time
Service Center
Gaithersburg - South

Job Summary

Responsible for ensuring World Class Customer Experience by all front office staff; responsible for a broad scope of accounting and HR-related administrative and management duties

Essential Job Duties
  • Hire, train, motivate and monitor performance of Customer Service Reps, as necessary
  • Work closely with General Manager to create a team environment producing high performance results
  • Create and maintain a front office environment of World Class Customer Experience through example and oversight of front office team
  • Provide direct reports with clear expectations and the necessary tools, training and information to effectively perform their jobs
  • Ensure R.O. file accuracy and SOP, DRP and regulatory (BAR) compliance during repair and prior to vehicle delivery
  • Provide accurate and timely payroll and HR-related administration and recordkeeping for all center associates
  • Maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards
  • Other duties as assigned
Skill/Requirements
  • Associate's degree in related field or equivalent combination of education, experience and training that provides the required knowledge and skills
  • Bachelor's degree preferred
  • Minimum 4 to 6 years of customer service experience
  • Ability to effectively communicate with others, oral and written
  • Advanced knowledge of general office management. A/P, A/R, payroll, etc.
  • Organizational, multi-tasking; adapts easily to fast-paced environment
  • Personable, friendly demeanor with a "World Class" customer service approach to internal and external customers
  • Maintains a well-groomed, professional appearance


Physical Requirements / Working Conditions

Position is based in a climate controlled, professional office environment with moderate noise levels. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Specific vision abilities required by this job include close vision requirements due to computer work. Regularly required to talk or hear. Frequently required to stand; walk; use hands to handle or feel; and reach with hands and arms. The job may require lifting up to 20 lbs and long periods of sitting while working at desk. In the event that travel is required, must be able to uphold the stress of traveling.
  • Office Manager

    7 days ago


    Gaithersburg, United States Solar Global Full time

    **Responsibilities**: - Oversee and manage office operations - Take incoming phone calls and customer leads - Estimate and schedule jobs - Coordinate staff schedules - Ensure office policies and procedures are followed - Maintain office efficiency by planning and implementing office systems - Supervise office staff and delegate tasks as...

  • Office Manager

    3 weeks ago


    Gaithersburg, United States Caliber Collision Full time

    **Job Summary** Responsible for ensuring World Class Customer Experience by all front office staff; responsible for a broad scope of accounting and HR-related administrative and management duties **Essential Job Duties** - Hire, train, motivate and monitor performance of Customer Service Reps, as necessary - Work closely with General Manager to create a...

  • Office Manager

    2 weeks ago


    Gaithersburg, Maryland, United States Caliber Collision Centers Full time

    Service Center Gaithersburg - South Job Summary Responsible for ensuring World Class Customer Experience by all front office staff; responsible for a broad scope of accounting and HR-related administrative and management duties Essential Job Duties Hire, train, motivate and monitor performance of Customer Service Reps, as necessary Work closely with General...

  • Dental Office Manager

    3 weeks ago


    Gaithersburg, United States Dental Care Alliance Full time

    Overview: We are looking for a full-time Dental Office Manager for our affiliated practice, Great Maryland Oral Surgery, for our surrounding offices in Gaithersburg, Frederick, & Silver Spring Maryland. The Office Manager we hire will have at-least 3+ year's of Dental Office Management experience. This position offers a competitive salary, plus...

  • Dental Office Manager

    2 weeks ago


    Gaithersburg, Maryland, United States Dental Care Alliance Full time

    Overview:We are looking for a full-time Dental Office Manager for our affiliated practice, Great Maryland Oral Surgery, for our surrounding offices in Gaithersburg, Frederick, & Silver Spring Maryland. The Office Manager we hire will have at-least 3+ year's of Dental Office Management experience. This position offers a competitive salary, plus...


  • Gaithersburg, United States Kisco Senior Living Full time

    **Job Description**: of the senior living community, ensuring residents' comfort, safety, and overall quality of life. This position requires a compassionate, detail oriented and dedicated professional committed to fostering a supportive and vibrant environment for senior residents and their families for the community. Responsible for managing the billing...

  • Dental Office Manager

    3 weeks ago


    Gaithersburg, United States Smile Loft Dental Full time

    **Office Manager (Dental Experience Required)** Seeking an experienced Office Manager with 3 - 5 years of experience in the dental field and preferably speaks fluent Spanish and English. This position is for a charismatic professional with excellent organizational and communication skills who is eager to lead a team. A strong focus on patient education...

  • Executive Assistant

    2 months ago


    Gaithersburg, United States Arcellx Inc. Full time

    Arcellx is seeking a polished and professional Executive Assistant & Office Manager (EAM) to be a highly impactful and influential coordinator of our Gaithersburg, MD headquarters. This exceptionally motivated and confident person will be the administrative manager for much of the Senior Leadership Team, including the Chief Operating Officer, Chief Medical...

  • Dental Office Manager

    3 weeks ago


    Gaithersburg, United States Sunrise Oral Surgery Full time

    **Job Summary**: **Hours**: Our office is only open 1-2 days per week, but we will need someone to handle the phones throughout the week during regular business hours. Compensation will be slightly adjusted for the days we are not working in the office, but those days won't require work in the physical office location. Overall pay and pay adjustments will...

  • Office Manager

    3 weeks ago


    Gaithersburg, United States Gaithersburg Presbyterian Church Full time

    1) wants to work in a safe and respectful atmosphere, with colleagues who will appreciate your work 2) enjoys doing different things each day 3) has experience with general office procedures and a willingness to work in a faith-based environment. **Job Type**: Part-time Pay: $27,000.00 per year Expected hours: 20 per week **Benefits**: - Flexible...


  • Gaithersburg, United States Holiday Inn Gaithersburg Full time

    B. F. Saul Company Hospitality Group is a subsidiary of the largest private real estate company in the Washington, D.C. area, and has been in operation for over 130 years. The Hospitality Group operates a portfolio of more than 20 business class hotels with top brands from Intercontinental Hotel Groups, Marriott International, Hilton, and Best Western...


  • Gaithersburg, United States Kisco Senior Living, LLC Full time

    Job Description The Business Office Manager @ The Carnegie at Washingtonian Center plays a vital role in upholding the operational integrityof the senior living community, ensuring residents' comfort, safety, and overall quality of life. This position requires a compassionate, detail oriented and dedicated professional committed to fostering a supportive...


  • Gaithersburg, United States Kisco Senior Living Full time

    **Job Description**: This position requires a compassionate, detail oriented and dedicated professional committed to fostering a supportive and vibrant environment for senior residents and their families for the community. Responsible for managing the billing and finance process for all residents in the community as well as coordinate and communicate to...

  • Front Office Manager

    4 weeks ago


    Gaithersburg, Maryland, United States Holiday Inn Gaithersburg Full time

    B. F. Saul Company Hospitality Group is a subsidiary of the largest private real estate company in the Washington, D.C. area, and has been in operation for over 130 years. The Hospitality Group operates a portfolio of more than 20 business class hotels with top brands from Intercontinental Hotel Groups, Marriott International, Hilton, and Best Western...

  • Front Office Manager

    4 weeks ago


    Gaithersburg, United States Holiday Inn Gaithersburg Full time

    B. F. Saul Company Hospitality Group is a subsidiary of the largest private real estate company in the Washington, D.C. area, and has been in operation for over 130 years. The Hospitality Group operates a portfolio of more than 20 business class hotels with top brands from Intercontinental Hotel Groups, Marriott International, Hilton, and Best Western...

  • Safety Manager

    4 weeks ago


    Gaithersburg, United States NATIONAL SAFETY & HEALTH Full time

    Job DescriptionJob DescriptionJob Description:As the Safety Manager & Compliance Officer at our organization, you will play a pivotal role in overseeing safety practices and ensuring compliance with regulatory requirements and internal policies across all aspects of our operations. You will be responsible for conducting safety-related activities, as well as...

  • Safety Manager

    4 weeks ago


    Gaithersburg, United States NATIONAL SAFETY & HEALTH Full time

    Job DescriptionJob DescriptionJob Description:As the Safety Manager & Compliance Officer at our organization, you will play a pivotal role in overseeing safety practices and ensuring compliance with regulatory requirements and internal policies across all aspects of our operations. You will be responsible for conducting safety-related activities, as well as...


  • Gaithersburg, Maryland, United States Office Of The Secretary Full time

    As a Supervisory General Attorney (Deputy Chief Counsel) (Public Notice Flyer), you will perform the following duties:The Deputy Chief will manage the day-to-day operations of the office, including managing assignments and supervising the work of the office's attorneys, who provide legal counsel to NIST leadership and staff on all activities and matters...

  • Office Manager

    3 weeks ago


    Gaithersburg, United States Archdiocese of Washington Full time

    St. Martin of Tours School in Gaithersburg Maryland is hiring an Office Manager for the 2024-25 school year Responsibilities include, but are not limited to: Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and...

  • Office Manager

    3 weeks ago


    Gaithersburg, United States St. Martin of Tours Church 0204 Full time

    Job DescriptionJob DescriptionSt. Martin of Tours School in Gaithersburg Maryland is hiring an Office Manager for the 2024-25 school yearResponsibilities include, but are not limited to:Greet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen and forward incoming phone callsEnsure...