Receptionist and Attendance Secretary

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
12/3/2024

Location:
Chief Joseph Middle School

Date Available:
03/03/2025

Closing Date:
Open until filled
Salary Range: Grade D $17.46 - $18.87/hr., or appropriate placement on salary schedule. Benefits available.

Summary:
Under the supervision of the principal or assistant principal, the School Secretary plays a vital role in ensuring the smooth operation of our school. This position involves a variety of tasks, including:

• Administrative Support: Providing essential administrative support to the principal and assistant principal.
• Schedule Coordination: Creating, managing, and distributing schedules for diverse school activities, events, and appointments.
• Attendance Management: Overseeing and maintaining accurate daily attendance records for all students.
  
  • Managing and overseeing student management system, powerschool.
• Clerical Duties: Handling general office tasks such as filing, copying, and data entry.
• Flexibility: Willingness to adapt to changing priorities and take on additional responsibilities as needed.

The ideal candidate will possess the following skills and qualities:

• Strong Organizational Skills: Ability to prioritize tasks, manage multiple deadlines, and work efficiently.
• Attention to Detail: Meticulous record-keeping and accuracy in data entry.
• Interpersonal Skills: Excellent communication and interpersonal skills to interact effectively with students, staff, and parents.
• Problem-Solving Skills: Ability to identify and resolve issues efficiently.
• Computer Proficiency: Strong computer skills, including proficiency in relevant software (e.g., scheduling software, attendance tracking systems).
• Adaptability: Flexibility to adjust to changing priorities and responsibilities.

If you are a highly organized and detail-oriented individual with a passion for education, we encourage you to apply for this rewarding position.

Start Date, Training, and Job Share:
This position is scheduled to commence on March 1, 2025. To facilitate a smooth transition, job sharing and training opportunities will be available throughout the month. The position will officially become full-time on or before April 1, 2025.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:
High school diploma or general education degree (GED); two years experience in an increasingly responsible secretary position and/or evidence of post-secondary training in bookkeeping and accounting.

LANGUAGE SKILLS:
Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and procedure manuals. Ability to speak effectively before students, staff, and parents.

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES:
Ability to type at least 60 wpm with accuracy. Demonstrated ability to operate a personal (IBM and/or Mac) and mainframe computer and related software (word processing, spreadsheet, databases, graphics, Page Maker, Meeting Maker, Internet). Ability to operate contemporary office equipment and knowledge of school office practices. Ability to communicate clearly and concisely both orally and in writing. Ability to develop effective working relationships with students, staff and the school community. Ability to perform duties with awareness of all District requirements and Board of Trustees policies.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will frequently sit, stand, walk and talk or hear. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm, or finger motion many times as in typing. The employee must occasionally lift and/or move up to 25 pounds, such as books. Specific vision abilities required by this job include close vision, depth perception, and the ability to focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The employee regularly interacts with students, parents, visitors, and staff, in addition to meeting multiple demands and deadlines from several people.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Application Procedure: Apply online

---