Onboarding Specialist

2 weeks ago

Bronx, United States St. Barnabas Full time

Provide primary support for Talent Acquisition and Compensation Teams, and SBH Departments in reviewing, tracking, and reconciling position management. The HR onboarding specialist will assist with inter-department onboarding of incoming candidates. The HR onboarding specialist will manage all posting schedules under 1199, JSF, and SBH, and will track internal transfer applications for departmental review. The HR Onboarding Specialist will generate multiple reports, including, vacancy reports, Active & Draft reports, PAF transition reports for HR and SBH Departments.

Duties and Responsibilities

  1. Generate tracking and updated Active & Drafts, and Vacancy reports for Compensation & TA Teams.
  2. Write and post all vacancies consistent with organizational policies and collective bargaining agreements, including in-house internal posting schedule
  3. Assist in onboarding with incoming candidates
  4. Assist in management and coordination of internal transfer and transition requests with PAF's.
  5. Comply with all regulatory agency standards in the recruitment and on-boarding process.
  6. Manage Applicant Tracking System to maximize efficiency and effectiveness of the recruitment and on-boarding process for SBH & UCHC.
  7. Apply Collective Bargaining Agreements as necessary for positions including, but not limited to posting requirements.
  8. Any duty as may be assigned within the scope of the job. (Should be on all job descriptions) *-indicates duty is "essential" as defined by the Americans with Disabilities Act (ADA)


Core Expectations
  • Promote a safe, cooperative and professional healthcare environment to ensure optimum patient care consistent with SBH policies.
  • Adheres to all hospital policies, procedures, rules and regulations, including but not limited to absenteeism, ETIME, cellular phone usage, dress code, and rules of conduct.
  • Makes customer service a priority, treating customers (patients, visitors, and co-workers) in a professional manner exercising courtesy and tact. Effectively communicates with patients and others about SBH services in their area(s) of expertise or responsibility and ensures that concerns, questions or issues reach the right person(s) in SBH in a timely manner.
Minimum Education
  • BA/BS degree in Human Resources Management or a related field.
Minimum Related Experience
  • Minimum of one year experience in HR or Talent Acquisition. New grads will be considered.
  • Demonstrates understanding of EEO guidelines and what constitutes potential discriminatory pre-employment practices.
  • Experienced in working at a healthcare/hospital setting, or knowledgeable of the healthcare/hospital industry.
  • Familiarity with union environments and Collective Bargaining Agreements
  • Experienced in scheduling, coordinating
Minimum Certification Requirements
  • PHR and/or SHRM-CP preferred
Minimum Computer Skills
  • Some experience with various HRIS Systems: ADP, Kronos, Taleo, etc.
  • Advanced knowledge of MS Word/Excel, Internet and Outlook.
  • Advance knowledge of advertising media and websites.
General Skills
  • Good listening and organizational skills.
  • Ability to coordinate and plan timely events
  • Ability to multi-task and manage competing priorities.
  • Exceptional written and oral communication
  • Effective time-management capabilities

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