Bureau Secretary

Company Description

Job Description

The New York County District Attorney's Office (DANY) has an opening for a Bureau Secretary in the Trial Division. The Trial Division is responsible for the investigation and prosecution of crimes committed in Manhattan. In this position, the Bureau Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys (ADAs) and Professional Staff.

Responsibilities include but are not limited to:

-Performs secretarial tasks, administrative, research, and clerical tasks.
-Maintains petty cash.
-Assists ADAs in case related tasks including but not limited to searching legal databases and listening to audio calls and watching body worn camera.
-Serves as back-up to the Bureau Administrator as needed, including but not limited to back-up supervision of the paralegals and analysts.
-Works with bureau supervisors to ensure efficient management of bureau operations.
-Orders bureau supplies and maintains appropriate inventory.
-Updates and maintains bureau databases and updates information accordingly.
-Acts as liaison to interoffice units including Grand Jury, Payroll, Operations, Records, Fiscal, IT, Telecommunications, and Clerk's Office.
-Maintains all bureau equipment.
-Perform related administrative duties as assigned.
-Serve as a back-up to the Assistant Bureau Secretary as needed, including but not limited to last minute schedule changes and coverage resolution.
-Perform related duties as assigned.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

-Bachelor's degree from an accredited college.

Preferred Requirements/Skills:

-Bilingual Spanish.
-Public Notary license.
-Experience in the Criminal Justice System.
-Ability to work nights, weekends, holidays, and overtime.
-Superior interpersonal, organizational, and communication skills.
-Proficient in Microsoft Office (Word, Excel, PowerPoint).
-Ability to maintain, update and edit existing and new in-house proprietary databases.
-Ability to work with frequent interruptions and adapt to changes in workflow.
-Ability to work independently and manage multiple short-term projects.
-Ability to follow directions and apply proper policies, procedures, and guidelines.
-Strong attention to detail and high concern for data accuracy.
-Ability to perform under pressure in a fast-paced environment, detail oriented and self-motivated.
-Dependable team player who works collaboratively and cooperatively with Office staff.

How to Apply:

-Apply with a Cover Letter and Resume.

Hours/Shift:

-Monday through Friday, from 9 am to 5 pm.

Additional Information:

-Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
-Looking for candidates that could commit to one (1) year to the hiring unit.
-Authorization to work in the United States is required for this position.

Qualifications

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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