Jr. Clerical Assistant

2 days ago

Queens, United States Do & Co Full time

We have an incredible opportunity for a dynamic Jr. Clerical Assistant to join our growing New York Team

Who We Are:

We have a passion for hospitality culinary delights on every banquet floor and in the sky. With the three business segments of Airline Catering, International Event Catering, and Restaurants, Lounges & Hotels, DO & CO offers gourmet entertainment all over the world. We operate in 32 locations, 12 countries and 3 continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly, and beyond our own expectations.

Responsibilities:

  • Oversee the full lifecycle of temporary employees, including onboarding, scheduling, and timekeeping.
  • Assist staff with attendance tracking, payroll processing, and benefits management, ensuring accuracy in time punches for both regular and temporary employees.
  • Enter and update staff and temp employee schedules into the payroll system.
  • Monitor employee break times and report any issues to line managers for resolution.
  • Track the hours and progress of trial employees and provide regular updates to the Recruitment team.
  • Serve as the primary point of contact between employees, Chefs, HR, and Payroll, ensuring clear and effective communication across all parties.
  • Provide assistance to guests during site visits and audits, including preparing meeting agendas, attending meetings, and taking detailed minutes.
  • Coordinate staff travel, including bookings for flights, hotels, and car rentals as needed.
  • Monitor probation periods for new hires and follow up with Managers on progress, collaborating with HR and Payroll to address any issues.
  • Address employee inquiries related to attendance, payroll, and benefits, working closely with HR and Payroll to resolve discrepancies.
  • Oversee inventory for department supplies, process documents like expense reports, and maintain organized filing systems for kitchen paperwork and training documents.
  • Schedule and track repairs for kitchen equipment, ensuring timely resolution of issues.
  • Assist with food tasting meetings, prepare reports, and document the tasting process through photos and detailed notes.
  • Maintain and regularly update the contact list for production staff, ensuring accuracy.
  • Ensure proper organization and safety in the Knife Room, enforcing the Sharps Policy to maintain a safe working environment.
  • Report any issues related to the food safety management system to the relevant managers and the FS/QA team.
  • Organize and maintain filing systems for kitchen-related documents, forms, and training materials to ensure efficient access and compliance.
Qualifications:
  • 1-2 years of experience in an administrative or clerical role, with a proven ability to manage various tasks efficiently.
  • An associate's degree is preferred, with a focus on administrative, business, or related fields.
  • Strong skills in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
  • Ability to work independently while thriving in a fast-paced environment, demonstrating strong multitasking skills.
  • Excellent verbal and written communication skills, with a customer service-oriented approach.
  • Highly organized with the ability to prioritize tasks effectively and manage time efficiently.
  • Exceptional planning and coordination abilities to handle multiple tasks and deadlines with precision.
  • A hands-on approach with a team-oriented mindset, contributing positively to a collaborative work environment.
  • Proficiency in Spanish is preferred, enhancing communication in a diverse environment.
  • Ability to work flexible shifts, including early mornings, evenings, weekends, and holidays, as needed.
What We Offer:
  • Estimated pay range: $23 - $25 hourly.
  • Daily Complimentary Meals (Breakfast, Lunch and Dinner).
  • An organization dedicated to fostering innovation; in pursuit of cultivating creativity, embracing new ideas and leveraging our impeccable standard for hospitality.
  • Genuine career development opportunities, both nationally and internationally.
  • The chance to collaborate and represent a leading force in the luxury global gourmet entertainment industry.
Diversity & Inclusion Statement:

We want everyone to feel welcome, respected and we are committed to providing the best space, experience, and workplace for our teams - no matter what race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status and all the other fascinating characteristics that make us different and make you. That is what makes our team so special.

#NYCIND

Other details
  • Pay Type Hourly
  • Min Hiring Rate $23.00
  • Max Hiring Rate $25.00


Apply Now

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