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Clerical Assistant

2 months ago

Brownsville, United States Brownsville ISD Full time
This is a five (5) year program Contingent to funding

PREFERRED:

High School Diploma or General Equivalency Diploma (GED) preferred, but not required; six (6) months related experience; ability to operate a personal computer and standard office equipment; competent clerical skills, excellent telephone and communications skills.

DUTIES AND RESPONSIBILITIES:

Greats all visitors in a friendly manner and assists them with their needs. Answers telephone, takes accurate and reliable messages, routes them to appropriate staff. Assists with collection and organization of information about individuals through records, previous schools, transfer grades, tests, interviews and professional sources. Assists with processing student transfers to/from another school; completes family data information with proof of address; registers new students, issues computer number and assists in issuing permits and excuses to students (campuses only). Schedules appointments as requested. Accurately writes, types, or enters information into computer to prepare correspondence or documents as requested; copies information from one record to another. Files correspondence. Makes copies of correspondence, records or other documents and printed materials; verifies legibility; type's labels and reports. Assists in maintaining records and files as assigned. Retrieves records as needed; extracts files and/or information as authorized, keeps record of material removed, and ensures that documents are returned to file in proper order. Searches for information contained in files; inserts additional data in file records; keeps files current; removes files upon request/authorization. Complies with all record management procedures; transfers files to warehouse at end of each fiscal year. Assists in filling official requests such as public information requests according to Public Information Act and Board Policy as requested by Supervisor/Principal/Director. Stamps, sorts and distributes incoming mail; prepares outgoing mail, addresses envelopes or packages. Maintains inventory of departmental forms and supplies. Proofreads records or forms; counts, weighs, or measures material. Prepares material for distribution to staff members as instructed by Supervisor/Principal/Director; prepares materials to be distributed with ample time. Accurately prepares/types necessary reports and/or forms as required by the Principal or Administrator and submits them on time. Follows established safety procedures and techniques to perform job duties. Maintains confidentiality. Maintains a high level of ethical behavior as is expected of all District employees. Maintains professional growth by attending in-service and meetings as requested/required. Performs any other duties as assigned by the Supervisor/Principal/Director.