Event Coordinator

20 hours ago

Lutherville Timonium, United States Almo Full time
Job Details

Job Location
Baltimore Office - TImonium, MD

Description

Position Summary:

The Event Coordinator works closely with the Event Team to provide support for tradeshows and sponsorship programs (40+ events annually) to ensure successful execution. This includes assisting with logistical planning of tradeshows as well as supporting smaller vendor shows and meetings. A successful coordinator will be extremely organized and be able to manage the logistics of multiple events simultaneously.

What you will do in this role:

Responsibilities include meeting with sales team to work out event details, plan with the event organizer and coordinate product and event material shipping to and from shows. The Event Coordinator is also responsible for planning and maintaining an events calendar for the year and filling out and submitting event registration forms.
  • Maintaining a working relationship with the sales team and outside events.
  • Working within Aventri to setup event registration sites and SalesForce for event validation.
  • Work with different event scheduling apps such as TeamUp and Attendify.
  • Anticipating and planning for possible different scenarios.
  • Understanding the complex needs of different events, and vendors.
  • Planning event aspects, such as sponsorship vendors, show logistics, budgets and forecasting.
  • Help in planning and executing our annual National Sales Meeting.
  • Submitting invoices and event applications in a timely manner, and creating comprehensive reports
Qualifications

What we look for in a candidate:
  • Bachelors Degree
  • 0-2 years of work experience in Event Planning or related field
  • Excellent written and verbal communication skills; strong organizational skills
  • Proficiency in Microsoft Suite Excel, Word, Outlook, etc.
  • Must be able to work in a fast-paced environment with the ability to multi-task
  • Must have excellent follow up skills and sense of urgency
  • Excellent time management skills and the ability to prioritize
  • Up to 20% travel required
Additional skills, knowledge, and abilities:
  • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.

Almo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

  • Events Coordinator

    11 hours ago

    Lutherville Timonium, United States Arcis Golf Full time

    Club Location: Montgomery Country Club - Laytonsville, MD Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. Event Coordinator ...

  • Administrative Assistant

    3 weeks ago

    Timonium, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionOur client is looking for an administrative assistant for their Investment team! Here you will have the opportunity to work in a high-paced, organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill...

  • Senior Site Estimator

    1 month ago

    Timonium, United States Insight Global Full time

    Job DescriptionJob DescriptionJob Purpose                                                              In conjunction with VP/Chief Estimator, perform Business Development functions to generate new business opportunities for company. Responsible for accurate bidding of public and private jobs....

  • Senior Estimator

    2 months ago

    Timonium, United States Gray & Son Inc. Full time

    Job Purpose In conjunction with VP/Chief Estimator, perform Business Development functions to generate new business opportunities for company. Responsible for accurate bidding of public and private jobs. Collaborate with Project Management and Operations to ensure negotiated estimate, scope of work, terms/conditions/exclusions and clarifications to...

  • Senior Estimator

    2 weeks ago

    timonium, United States Gray & Son Inc. Full time

    Job Purpose In conjunction with VP/Chief Estimator, perform Business Development functions to generate new business opportunities for company. Responsible for accurate bidding of public and private jobs. Collaborate with Project Management and Operations to ensure negotiated estimate, scope of work, terms/conditions/exclusions and clarifications to...