Non-Pub Liaison

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
9/23/2024

Location:
District Office ESSENTIAL FUNCTIONS
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by this position.

• Operate as the primary point person for all Non-Pub inquires
• Ensure that forms are filled out completely with appropriate approval signatures and remit to the Director of Federal Programs
• Process claim vouchers for Professional Development activities
• Keeps records of Professional Development activities per month
• File all conference forms and accompanying documentation
• Collect Data for IDOE Monitoring (TI Reporting, ADM Counts, Time and Effort)
• Verify student grade levels, addresses and poverty level to calculate equitable share

Non-public Schools

• Process travel reimbursement claims
• Generate MOUs (yearly) for each school
• Staff assignments (regular and summer school)
• Submit HR memos for new staff to Director of Federal Programs
• Process supplemental pay (PD)
• Process invoice payments
• Remit Budget allocations to Director of Federal Programs
• Order supplies/equipment and check them in for accuracy before pick-up
• Maintain records for equipment/supplies disbursed to schools
• Consult with Non-Pubs four times a year
• Process and Audit Payroll

SUPERVISORY RESPONSIBILITIES
None.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

• Federal financial records and grants.
• General office and clerical practices.
• Proficient in Microsoft office Suite (Word, Excel, PowerPoint and Outlook)

Ability to:

• Establish and maintain effective working relationships with employees, students, parents, and the public.
• Handle multiple tasks simultaneously.
• Work without close supervision; perform satisfactorily under pressure and with frequent interruptions.
• Communicate effectively in writing and orally to sufficiently exchange or convey information and to receive work direction.
• Use interpersonal skills to interact with coworkers, supervisor, the general public, etc.

EDUCATION AND EXPERIENCE
High School Diploma, or G.E.D., and a minimum of three (3) years in general office or basic customer service experience; and/or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

CERTIFICATION
None.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 15 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Required Testing Certificates & Licenses

• Drug Test

• Background/CPS Check

Transportation

• Required for on-site visits at each non-pub school

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