Marketing Coordinator

3 weeks ago

Scottsdale, Arizona, United States J.F. Shea Family of Companies Full time
Reporting Relationship: Reports to Director of Marketing

Summary: This individual will be responsible for coordinating marketing efforts and programs for the Sales and Marketing Department and providing marketing support to the VP of Sales and Marketing, Director of Marketing, Director of Sales, Director of Market Research and Regional Marketing Team

Essential Duties and Responsibilities:
  • Maintenance and updating for all 3rd party websites including but not limited to: Audits, contracts and invoice management, research of additional opportunities on 3rd party sites. Auditing of all Quick Move In Designer Homes on 3rd party sites via BDX Feeds
  • Maintain Digital Asset Manager (DAM) Upload all marketing creative, and community images to into the corporate Digital Asset Manager
  • Preparation of consulting agreements and service agreements. Work with all department heads on creation of marketing service agreements and confirm service agreements have available dollars for continuation of services. Maintain updated files on same.
  • Manage and maintain the Marketing One Drive Page so that all files are accurate and up to date including creating and maintaining filing systems and records for all marketing campaigns, resources and key assets not on DAM.
  • Project Management of Key Programs
    • Scheduling and coordination of Sales Center and Design Joy Studio Signage and verification of all assets in place
    • Ongoing updates to Sharepointe and SmartSheet with dates, files and communication to key partners on all install dates
    • Coordination of all approval steps for model, sales, and DJ studio FF&E, CD's, DD's, and invoicing including revision management
  • Management of the Division YouTube page to assist in optimization, titles, order of videos; remove outdated assets as needed
o Complete an assessment of logos on videos and getting them all updated

§ Quarterly Audit of existing videos and coordinating with partners to make the appropriate updates. - I can't recall what this was originally supposed to accomplish
  • Provide marketing administrative support to the VP of Sales and Marketing, , Coordination of special projects as assigned Provide sales administrative support related to awards, annual meeting coordination
  • Meet with Director of Marketing on a weekly basis to review previous, present and future issues and tasks
  • Attend all marketing team meetings to keep abreast of current information and report on specific projects that Marketing Coordinator may be working on.
  • Maintain relationships with central services sales and marketing team, promotional product vendors and others who provide marketing materials.
  • Coordinate production of global marketing materials and accessories like door mats, napkins, cups, water bottles etc.
  • Coordination of team building events and activities.
  • Updating Marketing Standard Operating Procedures. Kits of Parts, etc.
  • Prepare, update and distribute marketing team meeting agenda and notes
  • Coordination of assets needed for Division Annual, Quarterly or Monthly meetings and/or reports including but not limited to PowerPoint, image selections, content research.
  • Support Marketing & Sales by consistently reviewing and updating all QMI's per SOP and Division Standards through the back-end CMS system
  • Update & Review all GMB listings
  • Posting Press Releases on the website for each community and the division via intake process
  • Update Event pages on the community pages via intake process
Knowledge/Experience:
  • Bachelor's degree or equivalent combination of education and experience preferred
  • Previous experience in a continuous improvement environment a plus
  • Marketing and Event background preferred.
  • Knowledge of the home building and real estate industries a plus, but not required
Skills/Abilities:
  • Customer service, serves as the Sales and Marketing department's "goodwill ambassador" when interfacing with both external and internal customers
  • Productivity; good attendance, few errors or repetition, good work quantity and quality, positive contributor
  • Ability to work successfully in a team environment, strong people skills required, works well with others
  • Resourceful: Able and comfortable in developing a working understanding of the company and its partners to effectively execute tasks; able to seek solutions on their own; able to look for additional solutions when none are immediately apparent.
  • Innovation; seeks new opportunities and growth challenges, contributes ideas, helps resolve problems, looks for and develops cost savings measures, and develops new procedures and methods
  • Honesty; being truthful and trustworthy, doing what needs to be done and what is right, being fair and objective, having personal integrity and treating others in a mature, responsible manner
  • Loyalty; having commitment toward the goals of the organization, the nature of the business, respecting its efforts, defending its good name, giving the job the best effort and sincerity
    Team Player; works enthusiastically to create a positive work environment for themselves and others; willingness to help wherever needed for the department' greater success
  • Minimum three years experience working with senior level management
  • Initiative - ability to think, work and make independent decisions based on sound judgment
  • Demonstrated high level of proficiency in PC technology, and all MS Office applications
  • Excellent written and verbal communications skills, including strong proofreading skills
  • Ability to perform statistical analysis in a process improvement context - not sure about this one, how would this apply
  • Understanding of basic measurement and team tools and continuous process improvement methodology and practices
  • Must possess a strong internal/external customer service orientation/commitment
  • Excellent time management, organizational and follow-up skills with a detail-oriented approach
  • Ability to effectively manage competing priorities and assignments
  • Must be comfortable and enthusiastic about working in a fast-paced environment where continuous improvement is expected
  • Must be able to consistently achieve high work standards
  • Flexibility and adaptability to rapid change
  • Personal computer proficiency, including Microsoft Outlook, Word, Excel, PowerPoint. Excellent ability to create effective presentations is a plus
  • Willingness to learn new technologies as they enter department or company
Professional Performance Standards
Responsible and accountable for executing the specific responsibilities listed above in complete conformance with goals, expectations and schedule commitments of the Division

Physical Demands in the work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to talk and hear. The associate frequently is required to walk and sit and occasionally is required to stand. The associate must occasionally lift and/or move up to approximately 25 pounds.

The noise level in the work environment is usually quiet to moderate
Professional Development Statement
This position is expected to maintain a program for his/her own professional development and shall do so by creating, maintaining and executing his/her Professional Development Plan per company standards.

Shea Homes Active Lifestyle Communities is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

EOE/M/F/D/V

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