Electronic Records Analyst

1 month ago

Ada, United States The Chickasaw Nation Full time

We are currently looking for a Full Time Electronic Records Analyst to join our Electronic Records team located at the Carl Albert Service Center working .

Summary:

Assist the organization with assessment and consultation to help manage its electronic records in compliance with the policies, standards and minimum record retention periods.

Responsibilities:
* Develop and maintain working relationships with assigned groups and departments to help identify their records and content process and management needs.
* Assist departments in identifying records and content process, systems and the development of plans for records and content compliance.
* Serve as single point of contact for the assigned department staff to answer records and content questions and provide guidance.
* Develop and maintain the creation, maintenance and management of on-going electronic records education and communications to ensure organizational awareness and compliance with policies and standards.
* Implement training programs to department staff based upon specific function needs.
* Participate in the evaluation, design and implementation of all record and content processes and management systems.
* Ensures confidentiality and protection of the Chickasaw Nation's electronic and physical records.
* Knowledge of tribal and departmental policies and procedures regarding records management
* Assist in identifying current and new records types that needs to be preserved and/or eligible for temporary retention and subsequently destruction.
* Researches record types using multiple resources to determine the appropriate sources and record retention period.
* Ensures historical, cultural and business vital records have perpetual retention periods supported by both policies and appropriate controls
* Assists with updating the organization's policies, standards, processes, procedures and retention schedules and provides communication and training to impacted personnel
* Performs other tasks as assigned

Competencies:
Essential:
* Follow instructions, written or oral
* Adhere to all scheduling and attendance requirements
* Maintains strict confidentiality in all matters
* Resolves conflicts among personnel, projects and schedules
* Ability to work independently
* Honesty, truthfulness, reliability, accountability
* Read, understand and apply regulations and policies
* Establishes professional working relationships
* Organizational and time-management
* Individual or small group training on specific tasks or procedures
* Communicates verbally with team, departments, guests and management
* Writes effective communications with team, departments, guests and management

Skills:
Essential:
* Basic Computer skills
* Excellent Microsoft Office skills

Experience:

Nonessential:
* 3 years directly related experience

Education:
Essential:
* High School, GED or Equivalent

Nonessential:
* Bachelors Degree in directly related field

Credentials:
Essential:
* Pass general background check
* Standard Driver's License

Working Conditions:
Essential:
* Pass pre-employment drug test
* Works in an office setting
* Fast-paced
* Sitting up to 75% of shift

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