Administrative Assistant Facilities Management- Part-time

3 weeks ago


Pennington, United States The Newgrange School Full time
Job Duties:

The Administrative Assistant Facilities will report to the Principal/CEO and will complete but is not limited to the following duties:

Facilities:
  • Maintain vendor contact lists, data, projects and communication in an organized format such as Google sheets or Excel,
  • Ensure the RFPs are in budget according to the CEO,
  • Assist in the preparation of regularly scheduled reports, communication, etc.,
  • Develop and maintain an organized filing system,
  • Utilize Basecamp App system to communicate with maintenance and IT staff to ensure work requirements are provided and manage follow up on the work or any additional needs,
  • Schedule inspections with the township or other officials as needed
  • Research and creates presentations as requested in PowerPoint or other formats per requirements,
  • Coordinate with CEO on reports, documents, data, and assist with administrative capacity to all staff as needed or requested,
  • Handle multiple vendor projects ongoing on a consistent basis, maintain organization and follow through to ensure they are fully completed for the necessary parties,
  • Meet with and communicate appropriately with external vendors, staff, budgets, etc. on projects as needed,
  • Supervise IT and Maintenance Staff to ensure tasks are done as required,
  • Supporting the philosophy and vision of The Newgrange School,
  • Part time schedule 20 hours per week onsite,
  • Performing related duties as assigned.
Requirements

Job Requirements:
  • Bachelor's Degree,
  • Current New Jersey State Board Certification if required,
  • NJDOE Current Fingerprints Required,

EOE - Equal Opportunity Employer

Contact Trucci@thenewgrange.org if you require an accommodation with any part of the application process.

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