Office Manager

4 weeks ago

Durham, United States Youth Villages Full time

Company Overview

Youth Villages has been a national leader in the implementation of research-based treatment philosophies in the field of children's mental and behavioral health. Our commitment to helping troubled children and their families find success spans 30+ years and includes a comprehensive array of programs and services.

If you are looking for a positive career move where you are meeting the challenges of life and striving to make a positive difference, then Youth Villages is the place for you. We are looking for people with a strong sense of purpose and focus to continually build confidence in yourself and our organization.

Responsibilities

The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. Duties include, but are not limited to:

  • Order all office supplies for each office
  • Update staff directory quarterly
  • Assess and order office safety supplies and lock boxes
  • Observe office conditions and coordinate any maintenance or safety needs with appropriate staff
  • Help assemble any literature needed as requested
  • coordinate and reserve hotel needs as requests as well as order any food for trainings when needed
  • Help organize company events as needed
  • DASH Oversight on ordering, damage grid as well as follow up
  • Travel to other nearby offices might be required in some areas
  • Serve as office support which will include entering information in required systems, compiling notes and grids to be turned in to appropriate departments, taking minutes at meetings, completing phone surveys, coordinating training schedules, customer calls.
  • Maintains all office equipment, and supplies
  • Maintains grids, checklist and other compliance documentation as assigned
  • Maintains subcontractor contracts
  • Assist in organization/coordination of meetings for non YV guests (food, office cleanliness, etc
  • Order supplies from YV catalog for letterhead, marketing materials, envelopes, etc.
  • Maintain and reconcile petty cash
  • Coordinate yearly fire extinguisher checks
Qualifications

High School Diploma/ GED

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