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Human Resources Administrative Assistant

1 month ago

Midlothian, United States Shades of Light Full time
Job Title: HR Admin Assistant

Schedule: Monday-Friday 8:00am-4:30pm EST

Pay: Based on Experience

Company Overview

Shades of Light is one of the most dynamic e-commerce brands in the $800 billion home furnishings market. We strive to inspire our customers to distinguish their unique style with a highly curated selection of hand-picked and exclusive designs. Shades of Light started from humble beginnings in 1986 as a small, single retail location in historic Richmond, Virginia selling unique, high-style lighting designs. Since that time, the company has grown to become a national, multi-channel retailer of lighting and other home decor products, including rugs, furniture, mirrors, fans, and wall décor. True to its heritage though, the company has remained singularly focus on its curated collection of high-style products and unique lighting designs, many of which are produced in-house by the company’s own staff of highly trained artisans.

Job Summary

The HR Administrative Assistant will be responsible for providing administrative support to the Human Resources and Accounting teams and will report directly to the HR Director. The HR Admin will be expected to perform administrative duties such as filing, scanning, and forwarding calls. They will also act as the front desk receptionist to greet customers, clients, and candidates as they arrive at the Shades of Light corporate offices. They will be expected to assist HR team members with various duties such as assisting with orientations and new hire packets, calling to confirm candidates, and sending out and forwarding mail. The HR Admin is an integral member of the HR Team and will act as the first point of contact for those entering the Shades of Light offices.

Job Responsibilities:

    • Monitor the entrance and welcome visitors to the building
    • Receive packages and ensure the timely delivery and pick up of mail
    • Ensure calls get routed to the appropriate department
    • Assist with onboarding of new hires including offering administrative support with background checks
    • Stocking general office supplies to include kitchen supplies, first aid kits, and janitorial supplies
    • Conducting weekly inventory to ensure all supplies are stocked and orders are placed
    • Maintaining cleanliness in breakroom and common areas
    • Process employee correspondence
    • Maintaining electronic employee files
    • Assist in the maintenance of the intranet site
    • Direct employees to the appropriate resource to answer questions
    • Support the orientation and onboarding process to include creating new hire welcome kits
    • Manage on site vendor relationships
    • Complete special projects as requested, such as monthly employee newsletters, birthday/anniversaries
    • Scheduling employee meetings
    • Complete employment verifications
    • Other duties as requested by management
Qualifications:
  • 0 – 2 years of administrative experience
  • Excellent attention to detail and organizational skills
  • Proven written and verbal communication skills
  • Ability to work as part of team
  • Excellent customer service skills
  • Ability to maintain confidentiality
  • Proficient in MS Office
  • HRIS Knowledge preferred


We offer an attractive benefits package including:
  • Health care with HSA option
  • Dental
  • Vision
  • Short-term Disability - paid by employer
  • 401(k) plan with company match
  • Paid time off
  • Paid holidays and more


**Shades of Light is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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