Executive Assistant

4 days ago


Newport Beach, United States Pardon Ventures Full time
About Pardon

Pardon is a modern family office and venture studio, dedicated to the entrepreneurial endeavors, curatorial and artistic pursuits, and investment portfolio of Nicholas Pardon.

At our core is the spirit of invention and a drive to bring our wildest and most inspiring ideas to life. Powered by a diverse group of designers, strategists, and capital allocators, we work together to launch self-sustaining ventures and empower organizations we believe in.

The Pardon team is distributed across the globe, with key hubs in Orange County, Denver, and New York City.

About the Role

The Executive Assistant (EA) will provide high-level administrative support to Nicholas Pardon, Founder & CEO, and operational support to Alex Sadowski, Associate Director of Atelier Operations. Additionally, the EA will serve as a digital resource for the NYC and Denver based Managing Director and Head of Finance. This role requires a proactive, organized, and detail-oriented individual who will enhance daily operations through schedule management, communication coordination, family office correspondence, and system implementation. The EA will function as a central liaison, facilitating efficient interactions between Nicholas, Alex, and Pardon & Optimism team members, while supporting the overall productivity of the executive team.

Accountabilities
    • Scheduling & Calendar Management
    • Organize and oversee Nicholas' calendar, prioritizing meetings and optimizing his time to maintain a balanced schedule.
    • Serve as a gatekeeper, managing meeting requests and filtering priorities.
    • Develop strategies to improve Nicholas' calendar flow, fostering an enhanced work-life balance.
    • Prepare pre-meeting research briefs and synthesize essential points for Nicholas and other executives.
    • Draft and facilitate internal and external communications for Nicholas, coordinate follow-ups, and send reminders for key meetings and deadlines.
    • Coordinate seamlessly with Alex to align Nicholas' schedule with operational priorities and important events (Executive Assistant).
    • Serve as a liaison with Optimism employees, maintaining communication channels and reporting updates to Nicholas.
    • Coordinate communication with key contacts, ensuring it remains consistent and responsive.
    • Host and facilitate meetings on behalf of Nicholas when required, representing his interests and ensuring continuity.
    • Keep up to date on key relationships and update Nicholas on major changes/advancements.
    • Draft personal correspondence from Nicholas and the family office throughout the year and as pertains to major events.
    • Coordinate event planning and gift-sourcing/delivery on behalf of Nicholas for key family office relationships.
    • "Concierge" -Travel & Logistics Coordination
    • Arrange travel itineraries, manage logistics, and ensure smooth travel experiences for Nicholas and team members as needed.
    • Prepare necessary travel documentation and adapt itineraries as plans evolve.
    • Occasionally travel with Nicholas and the Pardon team to maintain continuity of executive support during events.
    • Assist Nicholas with Figma projects, including preparing visual assets and supporting creative efforts.
    • Collaborate with Alex to implement organizational systems that improve efficiency in Nicholas' day-to-day activities.
    • Support team cultural initiatives and event planning, working alongside the People & Culture team to produce internal messaging and coordinate special projects.
    • Research and coordinate with vendors when needs arise for maintaining operations at the Cannery Village Campus.
Qualifications
    • Are highly organized and innately curious, with an entrepreneurial spirit.
    • Adept at digital tools - calendaring, emails, various tools (Google Docs, Notion, Figma, etc) - and easily able to assess, select, and learn new tools when needed.
    • Have outstanding written communications skills - an effortless ability to write concisely and precisely.
    • Are able to "multi-track" on a daily basis, i.e. creating docs, sending emails, and doing bits of research in between zoom calls and meetings, for large portions of each day 4-5 days a week.
    • Are motivated to support and learn from executives building a portfolio of holdings in values-driven ventures and businesses.
    • Have an eye for detail, a commitment to excellence, and a high bar for your work and the work of your colleagues.
    • Have a passion for the arts, a taste for luxury, or a preference for beautiful aesthetics.


$75,000 - $100,000 a year

Our Commitment

We aim to provide equal opportunity for all. We are firm believers in the strength of diversity and aim to build teams of individuals that offer unique perspectives, come from different backgrounds, and challenge each other to be better every day

  • Newport Beach, United States TadHealth Full time

    Company DescriptionTadHealth in Newport Beach, CA, offers a mental health care management solution for education institutions and community organizations.Role DescriptionThis is a full-time hybrid role for an Executive Administrative Assistant at TadHealth. The Executive Administrative Assistant will be responsible for providing administrative support,...


  • Newport Beach, United States TadHealth Full time

    Company DescriptionTadHealth in Newport Beach, CA, offers a mental health care management solution for education institutions and community organizations.Role DescriptionThis is a full-time hybrid role for an Executive Administrative Assistant at TadHealth. The Executive Administrative Assistant will be responsible for providing administrative support,...


  • newport beach, United States TadHealth Full time

    Company DescriptionTadHealth in Newport Beach, CA, offers a mental health care management solution for education institutions and community organizations.Role DescriptionThis is a full-time hybrid role for an Executive Administrative Assistant at TadHealth. The Executive Administrative Assistant will be responsible for providing administrative support,...


  • Newport Beach, United States Z Pizza Full time

    Benefits: 401(k) Company parties Competitive salary Free food & snacks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary: We are seeking a Personal Executive Assistant to our CEO to join our team! As a Personal Executive Assistant, you will be stepping into a role with many hats, and responsibilities can include...


  • Newport Beach, United States ZPIZZA USA LLC Part time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationGreat Work EnvironmentCareer Advancement OpportunitiesJob SummaryWe are seeking a Personal Executive Assistant to our CEO to join our team! As a Personal Executive Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and...


  • Newport Beach, United States Z Pizza Full time

    Benefits: 401(k) Company parties Competitive salary Free food & snacks Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking a Personal Executive Assistant to our CEO to join our team! As a Personal Executive Assistant, you will be stepping into a role with many hats, and responsibilities...


  • Newport Beach, California, United States ZPIZZA USA LLC Full time

    Job DescriptionWe are seeking a highly skilled and organized Executive Assistant to CEO to provide exceptional support to our CEO. This role is responsible for maintaining a personal and professional schedule, coordinating meetings, dinners, and events, as well as running essential and non-essential errands during work hours.Scheduling appointments and...


  • Newport Beach, United States BURKE+CO Full time

    Company OverviewBURKE+CO. is an established real estate development firm seeking a top-tier Executive Assistant to support both their co-founders & CFO.


  • Newport Beach, United States Friendly Franchisees Corporation Full time

    Job OverviewFriendly Franchisees Corporation is a dynamic organization seeking an exceptional Executive Assistant to the CEO. This role requires a highly organized and proactive individual who can manage a wide range of administrative and personal tasks. The ideal candidate will be flexible, detail-oriented, and capable of handling confidential information...


  • Newport Beach, United States Hoag Hospital Newport Beach Full time

    DetailsClient Name Hoag Hospital Newport Beach Job Type Travel Offering Non-Clinical Profession Professional Specialty Admin Job ID 15292357 Job Title Executive Assistant I Weekly Pay $1400.0 Shift DetailsShift Days 5x8 Scheduled Hours 40 Job Order DetailsStart Date 11/18/2024 End Date 02/17/2025 Duration 13 Week(s) Client DetailsAddress 1 Hoag Dr City...

  • Executive Assistant

    4 days ago


    Newport, United States Bellevue Capital Partners Full time

    Job DescriptionJob DescriptionThis position is fully onsite in Newport, Rhode Island and is responsible for diverse administrative and business management activities in support of several top executives. The nature of these responsibilities requires a highly professional individual with excellent interpersonal skills and the demonstrated ability to manage...

  • Executive Assistant

    3 days ago


    Newport, United States Bellevue Capital Partners Full time

    This position is fully onsite in Newport, Rhode Island and is responsible for diverse administrative and business management activities in support of several top executives. The nature of these responsibilities requires a highly professional individual with excellent interpersonal skills and the demonstrated ability to manage confidential information. This...

  • Executive Assistant

    3 days ago


    Newport News, United States Ferguson Enterprises Full time

    Provide quality support by anticipating needs and taking action to optimally handle daily responsibilities (e.g. calendar scheduling, administration, expense reports and travel planning) and be a creative problem solver. Participate as an active admi Executive Assistant, Executive, Assistant, Communications, Business Services


  • Newport Beach, United States BURKE + CO. Full time

    BURKE + CO.www.burketalent.comTHE GIST:Our client, an established real estate development firm, seeks a top-tier Executive Assistant to support both their co-founders & CFO. This role will mainly be responsible for providing comprehensive calendaring & travel support, event & meeting planning coordination, and general administrative assistance. The ideal...


  • Newport Beach, United States BURKE + CO. Full time

    BURKE + CO.www.burketalent.comTHE GIST:Our client, an established real estate development firm, seeks a top-tier Executive Assistant to support both their co-founders & CFO. This role will mainly be responsible for providing comprehensive calendaring & travel support, event & meeting planning coordination, and general administrative assistance. The ideal...


  • Newport Beach, California, United States Montage International Full time

    ResponsibilitiesThe Sous Chef is a critical role within our culinary team, responsible for leading the kitchen team, ensuring exceptional food quality, and maintaining high standards of service.Kitchen Operations: Oversee daily kitchen operations, manage food preparation, and maintain high standards of quality and safety.Staff Management: Schedule kitchen...

  • Executive Assistant

    1 week ago


    Deerfield Beach, United States Insight Global Full time

    The Executive Assistant will support the senior executive of a family office in a fast-paced position that requires being able to juggle a multitude of complex projects. The ideal candidate is an independent thinker who has good judgment and manage unpredictable situations. The candidate must be well organized, very efficient, extremely resourceful, and have...

  • Executive Assistant

    4 days ago


    Deerfield Beach, United States Insight Global Full time

    The Executive Assistant will support the senior executive of a family office in a fast-paced position that requires being able to juggle a multitude of complex projects. The ideal candidate is an independent thinker who has good judgment and manage unpredictable situations. The candidate must be well organized, very efficient, extremely resourceful, and have...

  • Executive Assistant

    7 days ago


    Virginia Beach, United States TriSource Full time

    Job Title: Executive Assistant About the Role: TriSource is partnering with a client seeking a detail-oriented and proactive Executive Assistant to provide high-level support. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and oversee special projects. Key Responsibilities: Manage executive calendars,...

  • Executive Assistant

    5 days ago


    Palm Beach, United States ENERGY IMPACT PARTNERS Full time

    Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world's most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture,...