Assistant

1 week ago

Campbell, United States Hickok Waterman Tax Full time

Company Description

HickokWaterman Tax is always seeking hard-working professionals with a variety of experiences. Our firm demands independence, integrity, objectivity, competence, and due care from all its personnel. HickokWaterman is also structured to provide leadership in achieving high quality professional performance while maintaining the concept of individual responsibility. Policies and procedures have been established providing assurance that professional engagements are properly planned and executed. Decisions are based on the substance of issues, not on form.

Our policies and procedures designate subject matter experts to consult on significant ethical, technical and industry questions. The policies and procedures are designed to assure that clients receive the best professional service as we continually keep in mind the public's interest. We expect our team to identify and resolve all important engagement issues.

Job Responsibilities

  • Manage schedules, appointments, and meetings for the team or supervisor.
  • Coordinate travel arrangements and prepare itineraries.
  • Handle phone calls, emails, and correspondence professionally and promptly.
  • Prepare, format, and edit documents, presentations, and reports.
  • Maintain organized filing systems for digital and physical records.
  • Conduct basic research and compile information for reports or projects.
  • Order and maintain office supplies.
  • Ensure the workspace is organized and equipped for productivity.
  • Assist with onboarding new employees by organizing supplies and schedules.
  • Act as a liaison between departments or external partners.
  • Relay messages and distribute information to appropriate parties.
  • Organize team-building activities and events as needed.
  • Track project timelines and ensure deadlines are met.
  • Provide support for specific projects, including data entry and monitoring progress.

Qualifications

  • High school diploma or equivalent; a college degree is a plus.
  • Additional certifications in office administration or relevant fields are desirable.
  • Proven experience as an administrative assistant, office assistant, or similar role.
  • Familiarity with office equipment and software (e.g., MS Office Suite).
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Attention to detail and problem-solving aptitude.
  • Proficient in using productivity tools such as Microsoft Office, Google Workspace, and scheduling tools.
  • Basic knowledge of data entry and database management.
  • Professional demeanor and a customer-service orientation.
  • Ability to maintain confidentiality and exercise discretion.
  • Strong team player who can also work independently.
  • Adaptable to changing priorities and workloads.
  • Availability to work occasional overtime or assist during special projects.

What We Offer

  • Competitive PTO policy
  • Flexible hours including partial remote work
  • 401(k) with match
  • Generous Health, dental and vision benefits

Compensation is base salary based on experience

HickokWaterman is an Equal Employment Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law.

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